COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 9th
August, 2016

Held at Terminals Pty
Ltd,

70-78 Mackenzie Road,
West Melbourne @ 3:00pm

 

PRESENT

 

Robin
Saunders
:

CICCC /
Chairperson

Gary
O’Sullivan

Operations
Manager, Terminals Pty Ltd

Faye Simpson

Community
Rep./Committee

Susan
Chatterton

Minute Taker,
Terminals Pty Ltd

Michael
Isaachsen

Community
Rep/Committee

 

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES
& CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome.

 

 

 

Apologies
– Bro Sheffield-Brotherton, Deborah McFarlane, Ian Thomas, Mark
Dalrymple, Don McKenzie

 

Draft Agenda –
Confirmed

 

ITEM 2.       CONFIRM DRAFT MINUTES
FOR THE MEETING 26th April 2016,           REVIEW
        ACTION ITEM LIST

 

Draft Minutes
of the 26th April, 2016 adopted.

 

Action
Items

 

11/2014/2

Solar Panels
– Board meeting 10/8/16 decided due to major projects at other sites
the Solar Panels would be deferred.

Michael

Is there a general
demand for chemical storage?

Gary

Stolt has
built 10 new tanks next door.  We have picked up another customer.  Our
chemical storage tanks should be full again in 2 months’ time.

Faye

The numbers
of containers stacked that can be viewed from the road are up to 7 high.

Michael

I think what
you can see from Footscray Road are empty.

Gary

Terminals through
puts are comparable this year to last year.

 

The dips in
storage are when we run down the larger products that are seasonal

2/2016/2

2013-2014
Annual Report to the Community.  The reports for 2013-2014 and 2014-2015
need revising, see comments in a Memo from Robin June 2016.

Scope of
document only covered the Environment and not Safety.  Action for the
future for Terminals.

14/2016/1

David to
email the overheads from his presentation to Robin when review completed.

ACTION

Sue to
contact David to remind him of the Adopted Guidelines for agency
representatives presenting at the CICCC.

 

ITEM 3.       GARY
O’SULLIVAN TO PRESENT THE COMMUNITY REPORTS FOR

                    2013-14
AND 2014-15

 

Robin

At the last
meeting, Robin advised Gary that the Community Reports had omitted to cover
Health and Safety matters. No progress has been made on any aspect of the suggested
changes. Gary was unable to say who would handle the Safety matters.

ACTION

Gary to provide
a program to update the 2013-2014 and 2014-2015 community reports, covering
both the environmental and the health and safety areas to the Chair by
23/8/16, advising who will be  responsible for the health and safety
area.

Michael

Real issue is
that if members of the public look at our website they will notice the report
is missing.

 

 

ITEM 4.       REPORT
FROM TERMINALS AND AGENCIES

 

 

TERMINALS PTY LTD

Gary

In early May, David Bozinoski
appointed Deborah Brown to the position of Chief Operations Officer for
Terminals Pty Ltd. All state managers will be reporting to Deborah. Deb has a
wealth of experience both in Australia and overseas in Chemical &
Materials Engineering and holds an MBA.

ACTION

Chair to invite Deborah Brown
– COO to next meeting.

Gary

Incidents are all Severity 1’s.

 

M/16/09 – D.P. Cell cross check identified 5 tanks over ±200mm difference. 
4 tanks are repeat offenders.

 

M/16/10 – Chemtrans tanker 3265 came in to load Solvesso ISO for
Nufarm.  It was noticed that the tare weight was heavy, and compartment
3 was found to have 2,500L of White Spirits from a previous load. Chemtrans
was informed and they will investigate.

This action to prevent an incident
was the result of the newly established pre-loading check, demonstrating the
requirement and effectiveness of the new procedure.

Gary

Pre loading checks are paying off.

 

M/16/11 – D.P. Cell cross check identified 4 tanks over ±200mm
difference.  All 4 tanks are repeat offenders.

 

M/16/12During the first discharge of
Methanol from the ship (Golden Chie) it was noticed that there was a drip
coming from the wire shipping on both discharge hoses.  The Port
security was notified and the discharge was stopped.  After consultation
with the Ports Safety Officer it was agreed to restart the discharge and have
two operators on the wharf at all times, with one operator observing the
hoses.  If there was to be a change in rate of dripping (current rate of
1 drip/minute) then the discharge was to stop.  No product was lost to
ground, all contained in drip trays during the completed discharge.

Gary

We are in discussion with hose
suppliers.

 

M/16/13During ship unloading of the
Stolt Botan vapour control system kept diverting to carbon because of high O2
readings in inert system vapour ducting.  High readings started when
system switched to shipping mode and continued intermittently throughout
transfer operation.

Gary

At a late point in the pipework used
for the dilute vapor system of truck fills to the combustor, the oxygen feed
line for the combustor joins it.  The swing check valve at the top of
the tanks failed allowing a vapour path for the oxygen to enter the tank,
polluting the inert gases. This can only happen if the oxygen supply line has
a greater pressure than the dilute vapour being purged. It took considerable
investigation to find the problem. The check valve was replaced and there was
no further issue with high O2 readings.  Good investigation
result.

Faye

What was the end result with the
problem?

Gary

System goes into fault requiring the
shut down the shipping operation.  Identified problem and replaced valve
within days of the next ship arrival and we avoided a further problem.

Faye

If there had been no mechanical
failure and the vapor’s had contaminated could it have caused an
explosion?  Is there any way of putting in a warning system?

Gary

The stainless steel flap on the valve
was misaligned.  The system has been changed and now every 5 years we
replace the valves.  This valve had been in operation for 8 years. 
The LEL alarms are a warning system.  We are now keeping a
troubleshooting log.  This is computerized within the MEX system.

Faye

Is there anywhere on your computer
system that alarms are registered?

Gary

The alarms are recorded on the alarm
system and can be viewed.  Alarms have to be reset manually.

Michael

Does it show the times the alarm went
off and then reset?

Gary

No it doesn’t show times just that
there was an alarm.  We can dial in remotely and check.  Has to be
management involvement to reset.  We have to acknowledge the incident.

Faye

Does the computer system have a backup?

Gary

Yes at Head Office

 

M/16/14 – During shipping operations hot spot was noticed on Combustor B
manway.  Combustor was shut down and repaired.

 

M/16/15 – At start of shipping discharge high O2 readings were
detected by VEC system. See item 13 above.

 

M/16/16 – Monthly cross check of dips to Citec level readings identified 4
tanks with DP cell readings that have a variance of ±200mm.

 

M/16/17 – Site Manager advised by security Monitoring Company of
alarm on site.

Gary

Backup generator that is used to
power instruments on tanks had been running and exhaust smoke had
contaminated control room.  It created a steam cloud that activated an alarm
which in turn resulted in an MFB call out.

 

M/16/18 – Crack in fuel line into bottom of tanker. Cleaned up and
truck ordered off site for repairs.

Robin

The report on incidents in previous
years (e.g. for May 2015 to July 2015) have shown the Date, Incident, Type,
Severity, Product – including spill volume, Root Cause, Actions –
including Management review. This format has been progressively abandoned,
with subsequent loss of information presented.

ACTION

Gary to review format and bring
into the same as the old format (showing Date, Incident, Type, Severity,
Product – including spill volume, Root Cause, Actions – including
Management review) for the next and subsequent meetings.

Michael

Could you include when the old format
was actually correct? (see the clarification above in the draft minutes,
specifically May to July 2015 ).

 

M/16/19 – Tank 303 was inspected as part of the 10 yearly statutory
inspection requirements.  The internal floor was found to be in poor
overall condition.  118 patches used on the floor.

Faye

Of the remaining area do you know how
thick the walls are?

Gary

Then drew a diagram on the whiteboard
explaining the nature of the patches and explained majority of pitting comes
from underneath.

 

M/16/20 – Duty Manager notified of combustor failure.

 

M/16/21 – Operators arrived on site for ship discharge only to find out from
authorities ship had been cancelled.  Agent failed to notify of change
made earlier in day to change berth rotation.

 

M/16/22 – Review of First Aid Register for weekly report found operator had
received minor chemical burn from Caustic splash.

 

M/16/23 – At commencement of shipping operations combustor shut down on low
temperature and diverted tank vapors to carbon canisters.

 

M/16/24 – Noticed IBC line to the filling station from Tank 46 was hanging
over the pump bay.  Support bracket had broken.

 

M/16/25 – Operator completed loading tanker with Canola Oil when he
noticed Canola Oil spill in pump bay.

Gary

Canola Oil is top loaded.  The
cause was a bearing housing failure on pump.  Never seen one fail like
that.  Suspect it had a casting defect.

Michael

My immediate action would be to find
out why and do a microscopic inspection

Gary

The cost of actually finding out
would not be worth it; in my experience. One pump failure in 30 years is a
good result.  It is one of 65 pumps on site.

Faye

Why are some of the severity numbers
missing from the report?

Gary

Missed at initial raising of
report.  The new system ensures this cannot be overlooked.

 

ITEM 5.       OTHER
BUSINESS

 

 

Robin

Ian rang me after the last
meeting.  Spoke about his paper and the off-site impact of planning.

 

History of development of Major
Hazard safety controls.  British model accepted by WorkSafe Victoria,
but the review and strengthening of controls done in the UK following the
Buncefield incident has not been incorporated into the Victorian regulations. 

 

Terminals are also concerned about
safety distances and the wider distances are preferable.

 

Ian said isn’t it time we lifted his
ban on talking about the Coode Island fires.  Confident now that it is
so long ago and completely unproductive for Ian to ask any questions. 
No one on site that was around at the time that can answer questions. 
Feel then we can put it to bed.

 

25 years ago now.  Existing
management team was not at Terminals during that time.

Faye

So that Ian’s time is used constructively,
most pressing questions put to Terminals and what he believes are the weak
points to have them clarified.  Ian’s interest can be used
constructively.  Can he extract any relevant information that could be
of any use?

Robin

Only raised it today, I think we
should allow him to discuss at the next meeting as a sign of respect. 
Plant has been majorly changed since.

 

 

 

 

Next meeting Tuesday, 15th
November, 2016 on site at Coode Island at 3.00pm

 

 

SUGESTED
MEETING DATES FOR 2017: 24 January, 11 April,  25 July and 14 November

All meetings are on site at 70-78
Mackenzie Road Coode Island at 3:00pm.

MEETING CLOSED
4:30pm