COODE ISLAND
COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Thursday, 8th
September, 2011

 

PRESENT

Ian Thomas
Community
Rep./Committee

Rory Quinn      
Regional
Engineering Manager, Terminals Pty Ltd

Michael
Isaachsen
Community
Rep./Committee

Carlo Fasolino
State Manager,
Terminals Pty Ltd

Faye Simpson
Community
Rep./Committee

Susan
Chatterton
Minute Taker

Theo Pykoulas
City of Maribyrnong

Robin
Saunders
:
Chair

 

 

ITEM 1.       WELCOME
BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT AGENDA

Robin
        Apologies:   Peter La Rose ,
Deborah Macfarlane, Bro Sheffield, Jessamy Nicholas

                    Draft
Agenda confirmed

ITEM 2.       CONFIRM
DRAFT MINUTES FOR THE MEETING ON 16TH JUNE, 2011 AND REVIEW ACTION
ITEM LIST

Draft
Minutes – Adopted.

Action Item 03/2011-2   Carlo and Rory discussed the seal
breakdown on Tank 318.

Rory              during
routine inspection of tank farm Peter observed an oily film on the tell tale
pipe running from central drain which indicates any leakage from tank. 
Inspection of the tank revealed the supporting base floor was cracked. 
Water had got between the floor of tank and edge of base and picked up a bit of
oil from sand layer.  The seal was replaced.

 

Faye           What
distinguishes between oil in sand and what is in the tank?

 

Carlo          Any
liquid runs into a pit so testing can be carried out.

 

Action
Item 03/2011-5 – Annual Report not available until end September.

 

Action
Item 06/2011-3 – Carlo talked through the presentation on the Risk Based
Monitoring.

                    We
are already doing Risk Based Monitoring.  Operator monitoring is conducted
as well. 

                    Carlo
outlined that the original monitoring program was based on EPA Licence
Conditions. After receiving the accredited licence, the conditions were
incorporated into the environmental manual. The monitoring program is reviewed
for effectiveness during the environmental audit by Frank Fleer. Based on the
review the monitoring program is modified (if required) and the environment
manual is updated. Some of the items that are reviewed are:

·     
previous monitoring results;

·     
estimated emissions from the previous 122
months;

·     
changes in chemicals stored; and

·     
changes in the EPA category of chemicals.

ITEM 3.       REPORTS
FROM AGENCIES AND TERMINALS

 

COUNCIL

 

Theo           Shelter
In Place – Launch on site 21 August, 2011.  Draft versions of the Shelter-in-place
A4 coloured Community Emergency Response Information Brochure for Hobsons Bay
Council and MFB were handed out. See Appendix 2 at  http://www.mfb.vic.gov.au/News/Publications/Reports/Shelter-in-Place-decision-making.html

 

                    On
19th September, 2011 an emergency warning website is going live,
will confirm website once notified.  Under the banner “Industry as
Neighbours” individuals will be able to subscribe with their name and email
address. We aim to get all local MHF’s to participate.  Businesses can
create a link for themselves on the website

 

ACTION ITEM              Theo
to provide advice about the website address for the “Industry as Neighbours”
web site where individuals can subscribe.

 

                    The
challenge is it requires people to input data.  There is a tool to help
send out information to community and industry.

 

                    Not
a proactive site, if you have a smart phone you will receive an email saying
there is something happening on the website.  This is a pilot between
Maribyrnong and Hobsons Bay council.

 

                    The
trigger for this is human based.  Communications Officer Role being
developed.

 

Robin         MFB
is taking09/20 a proactive role which is to be encouraged.  Categories of
other incidents that concern such authorities as the EPA could piggy back off
what the MFB have done.

 

Theo           If
an emergency alert goes out it forms part of the MFB website.  The fire
service now looking at community awareness.  Currently promoting it to all
council areas.  Hazmat Incident Safety device.  All businesses can
become subscribers to this portal.

 

Robin         Together
with Michael Isaachsen and Ian Thomas, I attended the launch at Coode Island;
and spoke with Craig Lapsley, the Fire Services Commissioner. He indicated his
interest in attending our December meeting.  He overviews all fire services,
MFB and CFA.

 

Theo           Role
is to co-ordinate all fire services in Victoria.

 

EPA

Robin         Read
out and distributed Activity Report provided by EPA. (attached at end of
Minutes). Of particular interest is the advice about EPA’s fourth Community
Forum on 20 October, with the theme “EPA: Holding industry
to account.  What does it take
”.

 

                    I
have received an invitation for 26 September to attend a briefing by Cheryl
Batagol and John Merritt of the EPA which I propose to attend.

 

Theo           Note
the new 24 hour number mentioned on the activity report it is a new one from
that previously mentioned.

 

TERMINALS PTY LTD

Carlo          Read
through Operations Report.

 

Robin         In
relation to the Current Chemical Storage Capacity table in the report, which is
listed by Class, is there a general description for the classes?

 

Carlo          Class
3 – Flammable liquids

                    Class
6 – Toxic liquids

                    Class
4 – Toxic Solids (none stored at Terminals Coode Island facility)

                    Class
8 – Corrosive Materials

 

                    Class
1’s and 2’s – none flammables, hydro carbons above 61oC

 

Robin         Thank
you this information is helpful to put on the website.

 

Carlo          At
Geelong we have started a new committee.  We are going down a different
path.  We wanted some feedback from the community and get some PR and
sponsorship back into the community.  It is early days yet.  We are putting
out some advertisements in the local paper providing information about
Terminals.

 

 

ITEM 4.       OTHER
BUSINESS

 

PORT OF MELBOURNE PORT INTERFACE LANDSCAPE MASTER PLAN

Robin         Tabled the
Draft Report.

 

                    There
will be public information sessions Wednesday 28th September, 2011 at
4pm, 343 Lorimer Street, Port Melbourne, next to the tower.

                    After
discussion it was agreed that there would be no formal CICCC submission on the
Draft Masterplan. If committee members are interested in this masterplan, they
should go along to the information sessions.

 

MEETING DATES FOR NEXT YEAR 2012

 

Robin         I have suggested
tentative dates for next year, which we will confirm at the December meeting.

1 March, 31 May, 30 August and 29 November 2012.

 

MEETING CLOSED  –

 

NEXT MEETING            8
December 2011



EPA ACTIVITY REPORT september 2011 

 

Terminals – coode island

 

EPA Key Contact:   EPA Customer service Team
1300 372 842

 

sTATUTORY ACTIVITIES

§ Nothing to report

 

pOLLUTION iNCIDENTS AND rEPORTS

Community
Reports to EPA Pollution Watch for Terminals – Coode Island

§ 1 June 2011 – 31 August 2011 = 0 community
reports

ACTION ITEMS FOR EPA

§ No action items for EPA

OTHER LOCAL AND EPA NEWS

Community Forums

EPA’s fourth Community
Forum will be held on 20 October.   The theme for the forum is
‘EPA: Holding industry to account.  What does it take?’  Have you
got questions you want answers to? Log on to http://oursay.org and post and vote for the
questions you want answered from September 12th to October 20th
and EPA CEO, John Merritt will answer the top three most voted for
questions on oursay.org at the Community Forum. EPA is inviting all
Victorians to ask the EPA about the issues they care about on oursay.org.

Buffer distances for composting facilities – discussion
paper
EPA has released a
Buffer distances for composting facilities – Discussion paper for public
comment.  On Wednesday 14 September, a workshop will be held in
Melbourne to give interested parties the opportunity to discuss. 
Submissions will be accepted until COB 16 September to community.engagement@epa.vic.gov.au

Classification for the off-site management of contaminated soils
EPA has issued a classification for the off-site management of contaminated
soils.  For further information visit
http://www.epa.vic.gov.au/waste/classifications_by_EPA.asp

EPA / Fonterra sustainability covenant
EPA Victoria and Fonterra have signed a Sustainability
Covenant, the first of its kind between Victoria’s environmental regulator
and the dairy industry.

New 24-hour pollution hotline – 1300 EPA Vic (1300 372 842)

A
reminder that the new EPA 24-Hour Pollution Hotline commenced on 1 July and
allows the community to speak with an EPA designated call centre officer 24
hours a day about pollution concerns.  It allows EPA call centre
officers to make on-the-spot decisions to send emergency crews to
pollution-related incidents, which has the potential to improve emergency
incident response times.  EPA relies on Victorians to be its eyes and
ears and report pollution, so a properly functioning hotline is essential. 
The call centre is staffed by trained operators and based in Melbourne.