6 February 2013

PRESENT

Robin
Saunders:

CICCC /
Chairperson

Gary
O’Sullivan

Operations
Manager, Geelong Terminals Pty Ltd

Ian Thomas:

Community
Rep./Committee

Faye Simpson

Community
Rep./Committee

Carlo
Fasolino

State Manager
Victoria, Terminals Pty Ltd

Michael
Isaachsen:

Community
Rep./Committee

Bro
Sheffield-Brotherton
Combined Enviro.
Groups / Committee

Susan
Chatterton

Minute Taker

Robin

Apologies – Peter La Rose, Theo Pykoulas,  Deborah
Macfarlane

Draft Agenda – confirmed

08/2012/2

Theo to follow up with MFB to reinstate the page on the Industry
is your Neighbour page showing nominated neighbours.

Theo not in attendance – deferred.

11/2012/4

Jessamy to confirm EPA IT representative to attend 18 July 2013 meeting,
to advise on the new client management system, and the availability of
company related licences, audits, works approvals and permits on the EPA web
site.

Robin to ring EPA and find out EPA representative and ask if a
member of the Information Technology department can attend and write if need
be.

ACTION

Robin to contact EPA to request an IT representative to attend the
18 July 2013 CICCC meeting, and write if need be.

11/2012/5

Carlo to send Robin new consolidated EIP 2013-2016

Will discuss in Item 4 of Agenda.

Carlo

Discussed the three incidents with a severity 2 rating.

The first concerned a customer complaint about products aboard a
ship having a high moisture content. When the products were tested from the
tanks at the facility, they were within specification.

The second concerned a tallow spill at the top of a tank, which
caused a tank dip surveyor to slip and injure his elbow. Operators and
inspectors were reminded to clean up spills immediately.

The third incident involved product seen weeping from the base of Tank
46, holding potassium hydroxide. The tank was emptied and inspected, and
small fatigue cracks were found in the bottom plate welds. No problem with
the welds had been noticed in previous inspections.

Upgraded all tanks over 10 years.  Testing companies now
indicate when tank should be tested again due to amount of corrosion
etc. 

The tank involved had oil sand between concrete base and bottom of
tank (as do all new tanks).

Worksafe is moving to longer period between inspection times.

Gary

A Risk Assessment will be conducted to determine the risk
associated with extending the timeframe, the history of the tank and discuss
the report provided on the last inspection.

Carlo

I will do a summary at the end of the year and notify committee
when we intend to extend the inspections of the tanks.

Gary

We extended the period at Geelong as it affected the customer supply
chain.

Ian

Risk Assessment allows for different conclusions depending on
product contained.

Gary

That scenario is taken into account as some products are more
corrosive than others.

Gary

Worksafe sanctioned the extended time for inspections at Geelong.

Faye

Terminals should be looking into it in more depth.  A quality
control measure; an opportunity to do a root cause analysis.  More
preventative and predictive.  Look for a common thread.

Carlo

This was a one off incident. If we have another one we will
compare them.

Faye

For the moment I’m not
concerned with another incident, but I’m concerned
with starting a database to look for trends should
such events such as this occur.

Carlo

Welding techniques have changed over time, making it difficult to
get much out of a comparison of historic records.

Ian

I would look at original test reports, get some people in to look,
with that knowledge build a database.

Robin

Would it be worth taking the inspection reports and to the people
that did the work and have them comment.

Carlo

We use a tank engineering company, we could have them look at the
two reports.

ACTION

Carlo to report back after getting independent tank engineers to
note any anomalies between the reports on the Tank 46 welds on bottom plates
by the two different companies.

Carlo

Carlo made some updated of the EIP wording during the meeting.

Robin

Commented on the wording of the energy saving investigation and
need for a  report to CICCC regarding the viability of installing solar
panels.

Carlo

I think Paul Hayward has commissioned a company to give a
quote.  Will report back next meeting.

ACTION

Carlo to send to Robin the completed 2013 – 2016 EIP in
full, and Robin to check it for completeness and then post it to the CICCC
web site.

Carlo

The front page used to have sign off page by EPA, Terminals etc.

Robin

The GCEG discussed this matter at Geelong, and the Committee
decided that signatures do not add any value.

Carlo

External audit now every 2 years (at both Coode and Corio, in
alternate years).  If anything more comes out of the forthcoming meeting
of the EPA Working Party on accredited licenses, I will bring it to the GCEG.

Bro

Once accredited licenses were the shining light. Now everyone has
one and they are not being checked up on.  Concerned about the lack of
structure.

Carlo

EPA has increased compliance audits.  Not sure about EPA long
term plan.  Reviewing whole works approval process.

Robin

Carlo suppose the regime was changed so external audit was no
longer required. Would you continue to commission external audits?

Carlo

Yes, it doesn’t hurt to have outside opinion. Down the track 5-10
years things might change.

Robin

Lets build into that letter that EPA visit and talk about emerging
philosophy and give overview of the reviews into accredited licences and the
Works Approvals.

Bro

We used to know what the system was but now we don’t.

Carlo

I’m more interested in what they are doing with Works Approvals.

ACTION

Robin to write a letter to Cheryl Bagatol asking if EPA could
attend and discuss its emerging philosophy and give an overview of the
reviews into accredited licences and the Works Approvals.

Ian

Licensing and Works Approval covers everything of importance.

1.

Outline of Maintenance Planner

Robin

Carlo can I confirm that I can put on website

Carlo

Yes

ACTION

Robin to post the Maintenance Planner outline to the CICCC web
site.

2.

Review of CICCC meeting times and locations

Ian

I would personally stick to Maribyrnong offices, more convenient
for those who work wiser in evenings.

Robin

Is there any support moving to 1 here and 3 at Maribyrnong.

Michael

Also thought it beneficial for Maribyrnong.

Faye

Daytime meeting not an issue.

Robin

Will take up at 3^rd meeting and discuss on the July
agenda.

3.

Webinar

Ian

On the 19^th February during afternoon /evening there is
a Safety Case3 “Webinar”.  The intent Risk Engineering Society
guidelines to be upgraded and made more relevant.

Consider where Safety Case model can be used more broadly.

Running at Engineers House.  Think we should be involved.

4.

Asset Management Council

Ian

We were not able to manage a time for Terminals Pty to attend a
meeting of the Asset Management Council at the last meeting.  Certainly
think they would be interested to talk about Maintenance System.

Carlo

Send us details and we will consider.