COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Thursday, 30th
August, 2012

 

 

PRESENT

 

Ian Thomas:

Community
Rep./Committee

Carlo
Fasolino

State
Manager, Victoria & SA

Deborah
Macfarlane
:

Community
Rep./Committee

Peter La Rose 
Terminals Pty Ltd
Manager Coode Island

Michael
Isaachsen
:

Community
Rep./Committee

Susan
Chatterton 
Terminals
Pty Ltd

Minute Taker

Faye Simpson

Community
Rep./Committee

Robin
Saunders
:

CICCC /
Chairperson

Jessamy
Nicholas:

EPA Victoria

 

 

 

 ITEM 1.      WELCOME BY THE CHAIR,
APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin         Welcome
to everyone.

 

                    Apologies:
Theo Pykoulas, Bro Sheffield-Brotherton, Geoff Millard

 

                    Confirmation
of draft agenda – adopted

 

 

ITEM 2.       CONFIRM DRAFT MINUTES
FOR THE MEETING 31 MAY 2012, AND     REVIEW ACTION ITEM LIST.

 

Draft minutes of
31 May, 2012 adopted.

 

Action Items:-

 

02/2012-1   Done
30/08/12. Geoff Millard will include the first six months of 2010 in the
2010-2011 Community Report.

 

ACTION:  Carlo to clarify the new arrangements for the
financial year reports to EPA and the Community, and the timing of receipt by
the CICCC of the 2010-2011 and 2011-2012 reports.

 

02/2012-2
– Robin to email Carlo MFB website mentioning neighbors.

 

02/2012-6
– Carlo to ask Paul Hayward to update Improvement Action Plan. 
Carlo to                 email
to Robin. Carlo will follow this item up.

 

05/2012-2
– Carlo cannot find the 52 recommendations.  Believes they are not                           recommendations
only minor things.  Will leave until Geoff Millard comes                  back
from leave.

 

 

 

ITEM 3.       REPORTS FROM AGENCIES
AND TERMINALS

 

CITY OF MARYIBYRNONG

 

Robin spoke on
behalf of Theo.  Robin emailed everyone a “Shelter In Place” leaflet the
council had distributed.

 

ENVIRONMENTAL PROTECTION AUTHORITY

 

·                 
EPA attended Terminals site and performed audit.

·                 
Community Forum (Robin sent out details via
email)

·                 
New Waste Management Policy – Movement of
Controlled Waste between States and Territories

·                 
New website

·                 
Upgraded Beach Report for the coming summer
season

·                 
Upgraded Fact Sheets on website

 

Jessamy distributed
Activity Report and Environmental Citizenship power point presentation.

 

Ian              In
response to Jessamy’s comments on the new Waste Management Policy, Ian
mentioned that he had recently attended a seminar organized by the Health,
Safety and Environment group of the Royal Australian Chemical Institution where
an EPA speaker, Dr Laura-Lee Innes had made a presentation on handling
intractable chemicals (such as dioxins, PCBs, and mercury), and means of
preventing them from getting into the environment. Ian mentioned that since the
time when M.V.Vulcanus came to Melbourne and too on board some such intractable
wastes for high temperature incineration at sea, the options for disposing of
these wastes were very limited.

 

Jessamy   EPA has 2 principal waste experts – Waste and
Air

 

Robin         Went on the
EPA website and could not find any licenses, audits, works approvals, permits
or EIP’s.

 

Jessamy   I will follow up.

 

ACTION:  Jessamy to follow up the availability of company
related licences, audits, works approvals, permits and EIPs on the EPA web
site.

 

Ian              I
found out EPA can only provide complaint information in a general way only back
to when EPA started computerising information – 1990.  Need to make
previous information available.  Only able to obtain earlier information
via “Freedom of Information

 

Jessamy   I will find out whether EPA intends to put the
old complaint information up on its website, and advise the Committee.

ACTION:  Jessamy to advise the Committee whether EPA intends to
put the old complaints data up on its web site.
  

 

TERMINALS

 

Peter            2
EPA auditors attended the site for a performance audit.

 

                      Discussed
the five Severity 2 incidents. Three of these involved physical faults with
road tankers, causing spills of the order of one to five litres. These trucks
have been banned until repair certificates are viewed. The fourth involved a five
litre spill of Methyl Ethyl Ketone following a ship discharge, due to a failure
by the ship crew to clean the lines. Terminals Pty Ltd sent a letter of protest
against the ship.

                     

                      The
fifth severity 2 incident involved an operator twisting his back while bending
over to connect a hose. Following the incident, all operators have had further
training in manual handling techniques.

 

ITEM 4.       PROCESS (WITH KEY DATES)
FOR DEVELOPING THE NEXT EIP         (TERMINALS)

 

Carlo          Summary
of Targets 2013 – 2016 There was little change resulting from the
discussion at the May meeting. Carlo to revise the Summary of Targets in light
of the previous discussion.

 

ACTION:  Carlo to update the 2013 -2016 table and email to
Robin for distribution.

 

Carlo then
explained the combustor use – 2 streams, feed and dilute. One stream
comes from tanks with nitrogen blanketing, which need air to be added to make
them combustible. A second stream comes from venting during road tanker
filling, where the gas is already air rich. Investigations are proceeding to
minimize the amount of air that is introduced to the combustor, to a point
where it still provides efficient burning, leading to better gas efficiency.

 

Peter          We are
re-looking at putting solar panels on the loading gantries

 

 

ITEM 5.       OTHER BUSINESS

 

1.               
NEXT MEETING            Come
in Safety attire for tour of site 28/11/12.  Long   sleeves, long
trousers.  Hats and glasses will be provided.

2.               
 

3.               
Ian          I
am attending a Risk Conference in the Hunter Valley NSW 21-                                          22/9/12.

 

                    Robin     Thank
you for emailing the program for the conference, which I have circulated to
CICCC. Can you email me any relevant matters from  the conference on your
return please.

 

4.            The suggested dates 
for meetings in 2013 (6 Feb, 11 April, 18 July & 6 Nov) will be discussed
next meeting 28 November, 2012, to be held on site.

 

NEXT SCHEDULED MEETINGS: 

 

The suggested
dates for the 2013 meetings are
Wednesday
6 February (site, 3 pm); Thursday 11 April (MCC 6:30pm), Thursday 18 July (MCC
6:30pm), Wednesday 6 November (site, 3pm). These will be confirmed at the
November meeting.

 

The last meeting
for 2012 will be held at the Terminals Coode Island office on 28th
November, 2012 at 3pm sharp, commencing with a site inspection. . Please note
that this is a Wednesday.

 

 

MEETING CLOSED 8:00 PM

 

Updated EPA report, provided after the
meeting, to include a report on the Compliance inspection of the Terminals’
site.

 

Coode Island
CCC relationship lead

Jessamy
Nicholas

Phone

0427 866 475

Statutory
activities

EPA carried out a licence compliance inspection of
Terminals Pty Ltd on 19 June 2012.  The assessment included:

·       Inspection of the storm water
management systems and infrastructure.

·       Inspection of the premises
tank farm areas.

·       Inspection of the groundwater
management facilities.

·       Review of documentation on
air discharges.

·       The premises has been
requested to provide follow up documentation on testing of surface water and
groundwater, and the evaluation of air discharges.

No
specific issues were identified during the inspection, the site has upgraded
the bunding/storage facilities in one of the two tank farms (C) and told us
that they were progressively upgrading the  bunding/storage facilities
in the other tank farm (B)

 

Inspection
of the storm water discharges showed them to be locked shut, we were told
that the majority of storm water accumulated at the site is dealt with on
site.  No sheens were observed in water accumulated within bunded areas.
All three observations are positive.

 

There
was some groundwater infrastructure along the riverside boundary of the site,
we were told it is in place to contain contaminated groundwater – EPA
will follow up internally with our experts on what this is for, and its
status.

 

EPA will also follow up on air, surface
water and groundwater site data to assess the veracity of the statements made
during the inspection.

Pollution
incidents and reports

Community
Reports to EPA Pollution Watch for Terminals Coode Island:

·      
1 June 2012
– 30 August 2012 = 0 community reports

Action items
for EPA Victoria

·       Terminals EIP:  EIPs are
required to be approved by EPA as part of the process of granting an
Accredited Licence.  The management of the EIP is between Terminals and
the community.  The Accredited Licence is reviewed every five years by
EPA and to retain accreditation, Terminals must have an EIP in place that is
working effectively. Given this is managed with the community, EPA will
consider the community feedback on the EIP process as part of this review.
EIPs are voluntary for standard Licences, however the principles of an
effective EIP as a community engagement tool are the same.  These are
outlined on our website:
http://www.epa.vic.gov.au/bus/ems/VEIP.asp

Other local
and EPA news

EPA’s
Metro Community Forum will be held on Wednesday 26 September 5-8pm, EPA
Centre for Environmental Sciences, Ernest Jones Drive, Macleod.  For
more information email
communityforums@epa.vic.gov.au or see EPA website.

 

EPA has
launched a new website. Aside from an updated look, the new website features
better structured information making it easier for users to understand our
wide range of information and enforcement activities.

 

A
publication on EPA’s reform of Beach Report is now available on the
website.  It includes an analysis of data gathered from the 2011/12
Beach Report season that has confirmed water quality was good and suitable
for swimming during fine weather.  The review includes why and what we
monitor, what community can do to help keep beaches clean, and the new online
engagement tools available for the community.

 

EPA has
released a new suite of EPA Fact Sheets on the EPA website to provide
guidance on important environmental issues.

 

A New
Waste Management Policy (Movement of Controlled Waste between States and
Territories) was declared by the Governor in Council on 24 July 2012 and came
into effect on 26 July 2012. More information is on the EPA website.