COODE ISLAND COMMUNITY
ITEM 1. SITE VISIT AT 3PM
ITEM 2. DEMONSTRATION OF THE
The demonstration of the maintenance System
was brought forward before the site inspection.
Terminals maintenance system, using the handover report from Col Brighton
before he left Terminals Pty Ltd employment. Paul Cook is responsible for the
maintenance of the system.
Maintenance Planner on the wall visible to all
and tasks ticked off when complete followed up by check sheets filed in cabinet
in Superintendents office. Paper trail easy to access and locate.
Worksafe preferred system – easy to follow
Maintenance Manual accessible on line
Critical Control Performance Manual accessible
Meets all statutory checks
Maintenance Planner updated every year –
also includes 10 year tank testing etc.
are now starting our 10 year inspection. Pumps do not get used that much and
if they break we replace.
computerized Maintenance System is now an industry standard.
experience is that centralized computer systems are not as easy to use or
maintain as the system Terminals uses.
predictive capacity is a benefit of a computerized system. Is it possible to
roll in timetable ships arrival and personnel and tank usage.
predict ships and customers
is trialing a computerized system so we will see how they go with it. Any
system is only as good as the information put in.
more straightforward the system the more likely things will not go wrong.
checks prove a defect a work request is issued to maintenance people till complete.
Explanation followed on running sheets
register for repairs or faults and permit system and Job Safety Analysis
long does it take for the work to be done and is there a system of nominating
are maintenance people that are multi skilled which is an advantage
and will repair most things except for any electrical faults.
valves removed get repaired and does that particular valve have a good record?
have the valve repaired with pressure test certificates provided to authenticate
serviceability. Service contractor will notify if valve is not able to be
fixed and we will then purchase new.
first screen of Pauls report written by Col Brighton, is there a possibility to
have that document emailed?
will have a look at the document and let you know.
to decide if the first page of Col Brighton’s maintenance handover report can
be provided to the committee.
ITEM 3. WELCOME BY THE CHAIR,
APOLOGIES & CONFIRMATION OF DRAFT AGENDA
Theo Pykoulas, Geoff Millard
of draft agenda – adopted
ITEM 4. CONFIRM DRAFT MINUTES
FOR THE MEETING ON 30TH AUGUST, 2012 AND
REVIEW ACTION ITEM LIST.
Draft minutes of
30 August, 2012 adopted.
Carlo will circulate list of the 52 recommendations in the Safety Case review to
members. Eleven of the items are capital expenditure items.
spoke about the following:-
LEL’s combustor and carbon beds
Safety Case – brainstorming
ACTION: Carlo to email full list of the 52
recommendations in the Safety Case review to
Robin for circulation.
Robin With the minor
41 items resulting from the Safety Case you have just shown us, can we have
them included in into the EIP, with all 41 covered in a single line item? This
would assist the committee in being able to assure people that Terminals is a well-managed
items in Safety Case, 11 capital intensive, items remaining 41 management
08/2012/1 Carlo to clarify the new arrangements for the financial
year reports to EPA and the Community, and the timing of receipt by the CICCC
of the 2010-2011 and 2011-2012 reports.
Carlo I have no
idea when I will have them available. The report to EPA is going to be
very streamlined, so the committee should focus on the community reports as
more work is involved in them.
ACTION: Carlo to get back to Robin prior to
Christmas to advise the target dates for the 2010-2011 and 2011-2012 Community
08/2012/2 Theo to follow up with MFB to reinstate the page on
the Industry is your Neighbour page showing nominated neighbours.
is an apology.
08/2012/3 Jessamy to follow up the availability of company
related licences, audits, works approvals, permits and EIPs on the EPA web
Jessamy EPA is currently undergoing a Business Systems
Review and introducing a new client management system. New IBI’s system
should be up and running next year. Will try and arrange for an EPA
representative from the IT department to attend meeting and give a demonstration
18th July, 2013.
are not available on the EPA web site, and it is the responsibility of the
facility manager to put their EIPs on the web.
ACTION: Jessamy to confirm EPA IT
representative to attend 18 July 2013 meeting, to advise on the new client
management system, and the availability of company related licences, audits,
works approvals and permits on the EPA web site.
08/2012/4 Jessamy to advise the Committee whether EPA intends
to put the old complaints data up on its web site.
Jessamy EPA will be putting the most topical complaints
on the web site in the future with a map reference.
08/2012/5 Carlo to update the 2013 – 2016 EIP summary table
and email to Robin for distribution.
summary table – 2013 – 2016 will discuss in my presentation.
ITEM 5. REPORTS FROM AGENCIES
CITY OF MARYIBYRNONG
Theo is an apology.
ENVIRONMENTAL PROTECTION AUTHORITY
Activity Report and Environmental Citizenship power point presentation.
EIP’s are not available on EPA’s website.
It is the responsibility of business to put them on
their own website.
EPA carried out licence compliance inspection of
Terminals on 19/6/12. Results will not be available until next quarterly
EPA has now prepared the Approvals review (draft
report) for comment.
EPA is establishing it’s first strategic
Community Reference Group to compliment the issues focused on in the Regional
Community Forums. The first meeting is on Tuesday 6th December,
incidents. There was just one Severity 2 incident, where both operators were
found inside a canola tank undertaking an inspection, when the confined space
rules require one person to be outside at all times. The operators have been
counseled and will re-sit the confined space training.
Robin: Carlo, could you
please give us an overview of Terminals’ operations throughout all its sites?
Melbourne is full and as big as it can get.
Geelong – AVGAS complete, Half way
through the Bitumen expansion
South Australia – A new fuels Terminal is
NSW Botany – Bitumen facility built
New Zealand – quiet
ITEM 6. TERMINALS REVIEW OF EIP
PROGRESS (BOTH REVIEW OF PROGESSS WITH 3RD EIP,
AND OUTLINE FOR NEW EIP)
Robin Ground Water
Protection – Clay bund liner should read “clay bund liners”
have backed off clay bund until next year.
Emission – replace wording in status column. Alternative to
automate fans to turn on when required automate the re generable back up carbon
have a look at February minutes and make sure it outlines Item 4.
ACTION: Carlo to send Robin new consolidated
ITEM 7. OTHER BUSINESS
The dates for
the 2013 meetings were confirmed as Wednesday 6 February (site, 3 pm); Thursday 11 April (MCC 6:30pm),
Thursday 18 July (MCC 6:30pm), and Wednesday 6 November (site, 3pm). These will
be confirmed at the November meeting.
MEETING CLOSED 7:30 PM
0427 866 475
EPA carried out a licence compliance inspection of
· EPA requested data on
· EPA is
· EPA is
1. Jessamy to follow up
· Currently EPA is
· EIPs are not available
2. Jessamy to advise the
· EPA doesn’t intend to
· emergency or
· focus on the
· have strategic
· provide a