26 April 2016

PRESENT

Robin
Saunders:

CICCC /
Chairperson

Mark
Dalrymple

Emergency
Management – Community Resilience Coordinator – Maribyrnong City
Council

Faye Simpson

Community
Rep./Committee

Gary
O’Sullivan

Operations
Manager, Terminals Pty Ltd

Ian Thomas

Community
Rep./Committee

Don McKenzie

Victorian
Manager, Terminals Pty Ltd

Deborah
McFarlane

Community
Rep./Committee

David
Bozinoski

CEO,
Terminals Pty Ltd

Michael
Isaachsen

Community
Rep/Committee

Susan
Chatterton

Minute Taker,
Terminals Pty Ltd

Robin

Welcome.

Apologies
–  Bro Sheffield-Brotherton,

Draft Agenda –
Confirmed

David

Thank you for
the invitation to speak at the meeting.

Members

Introduced
themselves.

David

Good to see
and hear individual backgrounds with a passion for this committee and
interest shown in our company over many years.

I have been
with Terminals for 15 years in a financial capacity and 15 months as CEO.

Terminals are
owned by a group of Shareholders that have shown a strong focus on safety and
a long term outlook in pursuit of long term growth.

Michael

Have they
come together for this project?

David

Yes they have
come together for this acquisition but are known to each other. Our
shareholders represent large Superannuation funds that also have a long term perspective.

Faye

Do you have
any debts?

David

Yes –
the company has external debt at a general 60/40 debt/equity mix.  External
debt supports the business and expansion opportunities together with capital
from shareholders.

Ian

5 companies
is it defined or consequences of actions they are taking?

David

Top priority
of our organization is safety and long term infrastructure investment.

1.               
Achievement over the last 12 months

2.               
Vision

3.               
Our Values

4.               
HSE Philosophy

5.               
HSE Excellence

6.               
HSE Strategies

7.               
Operational Integrity

8.               
Commercial Challenges

9.               
CEO Summary

Thank you for
all your support over the years.  Issues that the community presents we
take on board.

Faye

ASX has
principles that companies have to follow.

David

Terminals are
not listed with ASX.  We have 8 Directors and Corporate Governance
protocols.  Financials are externally audited on a yearly basis. 
Regulatory external auditing throughout the year for Safety Regulations.

Faye

Really
pleased to see maintenance system now on line.  Will there eventually be
manuals that are on line and available via mobile phones?

David

New Integrum
system will have the ability for individuals to access.  Procedures will
be another module to that system or similar.

Don

Operators can
access procedures.

Faye

How can the
operators report an incident?  Can they access via phone/tablets?

Gary

All operators
have radios if there is an incident.

Don

Operators are
“Buddy” trained.  Every valve on plant is numbered. Assets identified

Robin

Once operator
has identified fault he would radio to management.

Don

We have
daily, monthly and yearly checks

Deborah

What is your
background David?

David

Chartered
Accountant by profession.

Ian

There is not
another company I know that puts Safety first over Profit.

David

Safety is
first, we will not compromise safety for profit. 

Ian

In the past
Terminals had some very good managers and it concerned me greatly when they
were no longer working with the company.

David

Terminals
existing management are very competent and have the experience necessary to
manage and operate the facilities safely and efficiently. Terminals is
currently looking to engage a COO, to bring additional operational experience
to company.

Robin

Your
overheads can we put them on the CICCC website?

ACTION

David to
review overheads as to suitability of his overheads to be put on the CICCC
website.  A one page of highlights was suggested, although such a format
would potentially require the deletion of a good bit of the presentation.

Robin

Thank you
very much for attending today David.  May I say you are a breath of
fresh air to the management of the company.  We are excited at the
general dynamics of the company.

Action
Items

10/2013/2

Additional
principles upon which Terminals policies are founded for approval and
adoption.

Installed
into next draft of documents, additional principles adopted by
Terminals. 

This decision
has been a long time in coming since 2013.

Robin will
put additional principles on website.

Don

Terminals are
now owned by 5 partners and all those partners report back to their
board.  Safety is front of mind focus.

11/2014/2

Solar Panels
– Budget has been approved based on original pricing.  We will now
go out to the market place and acquire more quotes.

Don

Based on 5.2
year pay back.

Robin

At a previous
CICCC meeting, the MFB representative drew attention to the safety issues for
Emergency Officers resulting from putting solar panels on roofs as it adds an
additional hazard for firefighters.  Has that concern been resolved?

Mark

Solar panels
are out in residences and industries everywhere now so the MFB will have strategies
in placed to deal with it.

Don

Comment
probably came from lack of knowledge I would imagine.

Ian

I have a
concern about the storage batteries catching fire. (Note from Chair: storage
batteries are not part of the present proposal.)

12/2015/1

Presentation
of Annual reports to be provided to the committee for information, and be
placed on the CICCC website.

See 02/2016/2
below.

02/2016/1

Ian to email
his submission to the WorkSafe Major Hazard Facilities Advisory Committee
when he is able to.

Robin

Ian’s
document was excellent reading.

Ian

Happy to send
to you all.

02/2016/2

Annual Report
2013 -2014. 

Terminals
have provided Robin with both reports (2013-14 and 2014-15) and Robin has
made suggested several minor changes.  Once complete Robin will then put
on website.

02/2016/3

Gary to
ensure Robin receives the report by Friday.

MARIBYRNONG CITY COUNCIL

Mark

Not much to report

In terms of representation at this
committee I will be undertaking relationship building.  We have an
exercise coming up soon involving training of staff in Emergency Management
preparedness, relief and recovery arrangements.

North West Metro collaboration
– 14 councils in the North West working together, training and understanding
the aims of the system.  Task is to get Emergency Management Plan up to
speed so we can meet the needs of the community and stakeholders.  I
will send the document to you once it is finished. 

Faye

Do you have any affiliations with
road transport and haulage?  Is it possible to use more rail to lessen
the amount of trucks?

Mark

No I do not have any affiliation with
contractors.  Not much influence at all in that direction.

Gary

Rail transport would be inefficient
for local transport.

Don

There isn’t room to duplicate the
rail.

Robin

The rail issue would seem to apply
more to the transport of containers, than the relatively minor movements from
Terminals Pty Ltd..

Michael

Could the council raise the issue of
rail transport?

Robin

CEO of MCC attended one of our
meetings.  Minutes reflect what CEO had to say at that meeting. 
The Committee is particularly pleased  to hear your commitment to this
committee.

What can you bring to this Committee?

·                 
Overview of what is going on at the council

·                 
Major policy initiatives that may impact on
Coode such as:-

o  
Transport policies

o  
Planning policies

We now have a more formal system of
reporting. If you could send me an email the Friday before the next meeting
regarding the report you will be presenting that would be greatly
appreciated.

02/2016/4

Mark to provide his report to the
Committee via email to Robin on the Friday before each meeting.

TERMINALS PTY LTD

Gary

Incidents are all Severity 1’s.

M/16/04 – D.P. Cell cross check identified 10 tanks over ±200mm
span.

The present DP Cells are 25 years
old.  One has been replaced to date, another one is to be replaced next
week.

Robin

What was the cross check screen?
Relayed reading and manual dipping?  Needs more explanation.

Don

The D.P. Cells we have been looking
at are radar to replace the current D.P. Cells.

M/16/05 – Tank 32 pump running when operators went to open tanks
and start tanker loading.

Remove / isolate redundant stop /
start switch.

M/16/06 – During Muster Alarm Test 2 people on site failed to
muster.

Conduct a sound test to identify dead
areas of site.  Toolbox graded operators as to awareness of team members
work locations. Provide radios to all contractors whilst working on site.

M/16/07 – D.P. Cell cross check found one tank outside ±200mm
range.

Same actions as for M/16/04.

M/16/08 – A tallow road tanker was being unloaded into Tank 51.
Trailer “A” had been unloaded and the operator had started to unload trailer
“B” when he noticed product leaking from the top combing drain lines at the
rear of the tanker.

At the meeting further advice was
provided: the separate tanks on the tanker each have an outlet valve to the
main outlet line. As the tanks were positioned so there was an overall slope
between them, product from the highest tank gravitated to the lower tanks,
leading to overfill discharge.

Retains operators on correct
procedure and ensure competent.  Rewrite truck unloading procedure to
accurately reflect unloading operation.

Only 5 litres spilt on the ground,
product being Tallow.  Change of procedure only open 1 manifold at a
time.

Air Emissions Summary

Stack A & B- report completed
recently, it takes 5 weeks for reports to be finalized.

Stack B – Due to be monitored
next weekend.

Stack A – Due to be monitored
within the next month.

Robin

It is terrific that all incidents are
graded “1”.  As a preamble to incidents could we have included in the
next report what class of incidents they are?  Potential Insurance
Claim, Injury, Dangerous / Unusual Occurrence, etc.  Also number of
litres spilt whenever there is a spill.

Ian

I mentioned earlier on in the
meeting, but my permission is to send document to WorkSafe. 

ACTION

Robin to circulate Ian’s report
instead.

Don

Regulations with regards to proximity
of MHFs to sensitive land uses should protect us but they don’t.

Faye

What does your insurance think of
this?

Don

As long as we operator within the
regulations it does not affect us.

EPA Request

Robin

I picked up request from EPA Quantum
Market Research regarding satisfaction with EPA.  When I looked into the
questionnaire on line there were questions that did not have enough answers
to choose from selection provided.  There was no going back to reflect
as wanted your first unabashed answers.

Don

Terminals received one as well. 
I think they have come at you from the wrong angle.  It is more from a
“working with the EPA” view.

Could I ask that if you get those in
the future could you pass them on to myself?  Bounce them off me first
before you reply.

Robin

Agreed. In this particular case the
questionnaire was so detailed it didn’t seem particularly relevant to my
experience with EPA. In view of my own difficulties with the questionnaire, I
did not complete it or forward it to the consultants.

Next meeting 9^th August,
2016 on site at Coode Island at 3.00pm