COODE ISLAND COMMUNITY
CONSULTATIVE COMMITTEE
Adopted Minutes
Tuesday, 20th
February 2018
Held at Terminals Pty
Ltd
70-78 MacKenzie Road,
West Melbourne @ 3:00pm
PRESENT |
|
Robin CICCC / |
Susan Minute Taker, |
Faye Simpson Community |
Phil Jones National AUS |
|
Nick Moen |
Michael |
CEO, |
Community |
Gary |
Ian Thomas |
Operations |
Community |
|
|
|
ITEM 1. WELCOME BY
THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT AGENDA
Robin |
Apologies – Bro Sheffield-Brotherton; Deborah McFarlane |
|
Draft Agenda – confirmed |
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Welcome to Nick Moen |
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ITEM 2. INVITE NICK
MOEN, CEO TERMINALS PTY LTD TO SAY A FEW WORDS
ITEM 3. CONFIRM
DRAFT MINUTES FOR THE MEETING ON 14TH NOVEMBER 2017 AND REVIEW
ACTION ITEM LIST.
.
Draft Minutes of the 14th November,
2017 adopted
Review of Action Sheet summary
04/2017/8 |
The whole purpose of sending the reports prior to meeting is for |
07/2017/1 |
Is it possible Phil for you to ask Stephen to attend the meeting |
Phil |
The classifications are developed through similar bases with |
Faye |
Is this not a concern to Worksafe? |
Phil |
I am sure Worksafe would like everyone the same but they like what |
Faye |
EPA not worried about it either? |
Robin |
EPA regulate emissions, Worksafe regulate Safety activities. |
Phil |
EPA regulates environment, Worksafe regulates impact on people. |
Robin |
Worksafe’s assessment of the impact on people is mainly addressed |
|
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ACTION |
Phil – Incident Classification guide cropping to a bigger |
ACTION |
Phil to invite Stephen Lewis to the next meeting |
ITEM 4. PHIL
JONES TO ADVISE ON THE PROGRAM FOR THE PRODUCTION OF OUTSTANDING
REPORTS
Phil |
The Annual Community Report for 2013/2014 has been presented |
ITEM 5. PHIL
JONES TO LIST AND DISCUSS THE PIN NOTICES FROM WORKSAFE
Phil |
MHF renewed for next 5 years, WorkSafe audit protocol has |
Robin |
With respect to the WorkSafe Pin Notices, rather than just |
Phil |
Yes I can do that |
ACTION |
Phil to email Robin a list of the Pin Notices and the actions |
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ITEM 6. PHIL
JONES ADVISE ON CHANGES TO SEPP LEVELS, AND THEIR RESPONSE
Phil |
SEPP levels. I have spoken to Stephen Lewis and conformance |
ACTION |
SEPP levels to be asked of Stephen at next meeting and provide a |
ITEM 7. REPORTS
FROM TERMINALS AND THE CITY OF MARIBYRNONG
TERMINALS PTY LTD
Robin |
We need the report to show the Management action on the incidents |
|
Phil |
Stephen conducts a review at the end of each month and checks the |
|
Robin |
We need the report to be modified to provide clarification of |
|
Faye |
So if someone tried to delete an action can they just delete it? |
|
Phil |
Incident is put in system with description, immediate action, they |
|
Gary |
We log on to Integrum and record the incident, log onto incident, |
|
Phil |
The system effectively stamps the incident and action. Gary |
|
Robin |
Not all incidents have an action |
|
Gary |
No that’s right. Such an incident would be in an instance |
|
Phil |
Another example – inspection of platform found rusty |
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ACTION |
Page 5 of Review box |
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INCIDENTS |
|
Robin |
IRF-1117-0016 – Injury. Can you explain the dates? |
|
Phil |
Incident report was created on 22/1/17, it was given to 31/12/17 |
|
Phil |
IRF-1117-0037 – Tank 049 100 tones spilled into bund and contained in bund. 480 Cleanaway a certified waste management company, all product was |
|
Faye |
Why wasn’t that leak picked up earlier? |
|
Phil |
Drew drawing on whiteboard to explain. The leak started at night |
|
Faye |
Why isn’t the tell-tale drain wired with an alarm. |
|
Phil |
Because it is not a flammable if it was a flammable we would have |
|
Robin |
400 tones – 4 cm pipe comes out almost a meter a second, so |
|
Phil |
We are working through that. |
|
Gary |
Tank washed, NDT testing been done. Still doing |
|
Phil |
That is the only incident we have seen that is a Level 4. |
|
Ian |
Next time we have a site visit can we go on the wharf? |
|
Phil |
No you require an MSIC. |
|
Ian |
We should be permitted to go on the wharf when we are in your |
|
Phil |
No |
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Robin |
It would be helpful if you would suggest 2 or 3 incidents for |
|
Phil |
Definitely any injury and level 3 incidents |
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ITEM 8. OTHER
BUSINESS
1. |
New EPA guideline 1667.1 Management and recycling of combustible materials such as tyres |
Phil |
The only place is Queensland at the moment. |
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2. |
I serve here at the pleasure of the community representatives (and The company is happy with the committee and wishes for it to In relation to the issue of trying to find new local community |
ACTION |
Robin to |
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|
Faye |
Is there any change from Terminals that they would like to see |
Phil |
Terminals are happy with the format. |
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3. |
I think it is time to develop a program of inviting senior |
ACTION |
Robin to develop |
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Next meeting: 22nd May, 2018 on site at Coode Island at |
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Other meeting |
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MEETING CLOSED 5:15pm
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Addendum |
Following the |
Improvement Notice Description
|
Due Date |
Action |
Status |
Complete |
7-Dec-17 |
Testing |
Complete |
Establish |
7-Dec-17 |
Audit |
Complete |
Implements |
18-Dec-17 |
New |
Complete |
Develop |
18-Dec-17 |
Procedure |
Complete |
Develop |
18-Dec-17 |
Procedure |
Complete |
Develop |
21-Mar-18 |
Register |
In |
Develop |
21-Mar-18 |
Register |
In |
Audit |
21-Mar-18 |
Audits taken place, continuing to audit |
In |