COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 18th
August, 2015

Held at Maribyrnong City
Council

3:00pm

 

PRESENT

 

Robin
Saunders
:

CICCC /
Chairperson

Bro
Sheffield-Brotherton

Community
Rep./Committee

Faye Simpson

Community Rep./Committee

Gary
O’Sullivan

Operations
Manager, Terminals Pty Ltd

Michael
Isaachsen

Community
Rep./Committee

Don McKenzie

Victorian
Manager, Terminals Pty Ltd

Ian Thomas

Community
Rep./Committee

Susan
Chatterton

Minute Taker,
Terminals Pty Ltd

 

 ITEM 1.      WELCOME BY THE CHAIR,
APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome.

 

Apologies
– Deborah McFarlane

 

Draft Agenda –
confirmed

 

ITEM 2.       CONFIRM DRAFT MINUTES
FOR THE MEETING 12 MAY, 2015, REVIEW         ACTION
ITEM LIST

 

Draft Minutes
of the 12th May, 2015 adopted.

 

Action
10/2013/2

Additional
principles to be considered by Terminals when Substantive CEO appointed. Don
to take up this outstanding issue with David Bozinoski

04/2014/1

City of
Maribyrnong has endorsed guideline for agency reps on 17/06/15. Action Item
removed.

11/2014/2

Solar Panels,
Don will take additional information to Board in late August 2015

11/2014/4

Update
history of facility on the web site. Done August 2015

02/2015/1

Worksafe
advising on National Standards: done 1/06/15. Remove Action Item.

02/2015/3

Don’s
proposal for web site.
Useful discussion at meeting
on 18 August 2015. Further work to be done by Terminals prior to proposal
being tabled and considered. See discussion below under Item 5.

02/2015/4
& 5

Edited
Questions and Answers  requested by Laura Keeley. Robin advised that
these two items were no longer relevant, and could be deleted. Members
agreed.

 

 

ITEM 3.       PROGRESS
REPORT ON THE COMMUNITY GRANTS INITIATIVE          (TERMINALS
PTY LTD)

 

No discussion undertaken

Applications received.

1.    Kensington Neighborhood – Digital literacy training sessions
for Kensington parents to educate their children on “Cyber Safety” – $2,595

2.    Footscray Historical Society Inc – Purchase of convention
chairs, television, wall mount for TV. – $2,440.00

3.    Footscray City Primary School – Maintain soccer pitch and
nets, basketball nets – donation

4.    Hyde Street Youth Band – Website, 2 x banners, 40 x fabric
Music Stand Banners – $2,732.17

5.    Flemington- Kensington News – Website for the paper to raise
community education and awareness – $3,000

6.    The Salvation Army – Accessible Community Garden Proposal –
$1,525

 

ITEM 4.       REPORT
FROM TERMINALS AND AGENCIES

 

 

TERMINALS PTY LTD

 

Solar Panels

Don

We are looking at installing 394
panels over the two sites.  There is less roof space at Plant B as
opposed to Plant C.  We are not able to cross feed between sites. 
Investigated increasing 25W panels to 30W panels and that added an extra
$12K. 

We intend to take the proposal to the
board next week for their approval.

The current percentage of tanks at
full capacity is at lowest point in 10 years which will also be a factor
looked at with regard to funding for the Solar project.

Faye

Is there a move afoot at the moment
to encourage renewable energy?

Robin

Is the State Government still giving
rebates?

Don

Yes they are

Bro

There has been a fundamental shift to
increasing use of solar panels for  residential premises, but industry has
not been as quick to get on board

Robin

Industry is given much lower
electricity rates.

Robin

Expectation is for Don to attend
board meeting next week with proposal and report back to committee.

Don

Doug Eng resigned from position of
Chief Operating Officer from the end of July.  This position will not be
immediately replaced.

 

David Bozinoski is the confirmed CEO
based in head office in Docklands.

ACTION

Robin to invite David Bozinoski to
the first meeting next year.

Don

David was previously Terminals Chief
Financial Officer.  He is now learning the Operations side of the
business.

 

Rohm & Haas has not renewed its
contract to store acrylates at the facility, and are leaving the site. 
They decided to go with their global partners (Stolthaven) and are moving
down the road to Stolthaven’s facility.

Incidents

M/15/08 – Operators at Stolt forgot to unload the entire tanker before
coming to the site, therefore causing shut down on scully overfill after only
406 litres loaded.  Terminals have modified Loading Form with questions
that Terminals operators now have to answer prior to loading to prevent this
happening again.  Terminals have also put another display in the truck
loading area where drivers can visually see the tare weight of their vehicle.

Faye

Why is this not computerized with a
display in the truck?

Gary

The operators at Stolt are to check
that the compartments are empty.

Don

We do not part load onto other
products.

Ian

We were all notified on the NUW issue
regarding introduction of driver only loading at Stolthaven.

Driver only loading has been
operating for years.  Interesting part of this for me is if it is
relevant to Terminals?

Don

Yes it is as 80% of our loads out of
Geelong are driver only loading.  There is always someone else on site
during operations.

Michael

Do all drivers have to have site
inductions?

Don

We have site and equipment specific
inductions. 

Faye

So what is the rate of incidents for
driver only loading?

Don

Less as they have no
distractions.  We have invested in new technology – dry break
coupling systems now being used.  A lot of companies are now using
specialist wharf crews.

Robin

What percentage here is driver only?

Don

There is no driver only loading at
Coode Island site.  Pelican Point in SA is 100% and Geelong 80%.

Robin

How long do you expect that to be the
case?

Don

3 to 5 years.  There will be
some products where you never do it.  All the gantries are 100% computer
controlled at present.  Equipment on the loading bays at the moment is not
compatible. 

Don explained the scully system
– overfill protection.

Ian

Is it possible for Terminals
computerized loading systems be hacked into?

Don

Yes in affect it can.  We have standalone
computer loading systems.

Faye

Are any of the release valves
computerized and can they be accessed from home?

Gary

No only alarms.

Faye

If they hacked the computers and got
to the venting system what would happen?

Don

The alarms would go off.  We
have emergency vents.

Faye

Opening of gates to facility can that
be activated?

Don

Yes

Gary

We have mobile security patrols at
the sites, camera’s etc.

 

 

 

M/15/14 – Solvent S150 was observed running onto ground from the
rear truck during loading. 

Faye

The fact it was spilt here does your
neighbor know about it?

Gary

No

Don

New Safe Loading Pass
regulations.  Trucks used to be able to drive along and vent.  Rules
now changed so they can no longer do that.  Truck company had blocked
off vent cap.  We have now added a new item on load form where operators
are to check the venting caps.  All spills have been attributable to
transport companies because they are not presenting in the right
manner.  More technology would alleviate these incidents.

 

M/15/15 – Incorrect isolation key handed out.

 

M/15/18 – Level check of tank instruments – operators check
found out of calibration.

 

M/15/19 – Lock out padlock and tag had been cut off an isolation
pump.  Broke a gold rule of physically cutting off a lock out
padlock.  No adverse incident, just not a done thing.

Robin

Who has permission to lock and unlock?

Gary

The industry standard is the one that
put the lock on should be the one that removes the lock. 

Don

That particular employee has now been
trained in lock out procedures.

We have had a manual handling course
conducted today to remove any level of complacency.

 

M/15/21 – High pressure set point on one of the tanks.  Now
fitting differential pressure gauges.

 

Now gone live with our electronic
maintenance system MEX (Maintenance Expert)

 

M/15/22 – Over pressurization with venting cap not being put on.

Faye

Such as the light on my car comes on
when a door is open etc.; is there not some sort of indicator that can show
cap is not on?

Don

It is the biggest fault in the
industry.  Truck company has now put actions in house to ensure cap is
put back in place once it has been cleaned.

Bro

The loading form has been changed
quite a lot.

Don

Outside influences have driven how we
change procedures.  Every procedure in our whole company is being
altered with a safety prompt under a new system we are in the process of
implementing.

ACTION

Don to show procedural changes at
next meeting.

Ian

Who fills out the incident forms?

Don

Anyone can fill in an incident form
which in turn is distributed throughout the company.  Actions are added
along the way.  We have monthly and weekly reporting.

We are also buying a new Health and
Safety Management reporting system.  It is an automated system called “Integrum”. 
This one is used by Virgin and Coca Cola.  Business intelligence built
in that Terminals can enhance to suit their own needs.

Robin

We would like more reporting about
things we don’t know about such as MEX.  These things should be put in Terminals’
report.  Has there been anything Terminals can advise to the committee
about any new initiatives?

Don

In my time no, nothing.

Faye

I remember that at the previous
meeting it was mentioned about MEX.

Don

Combustor low fire / high fire. 
We are working on the gas calculations at present.  Can save 114,000
cubes per year.  During investigations found the control valves are not
working, contractors are coming in this week to fix.

Ian

What are the cost savings?

Don

Not sure we are in negotiations with
the gas company.

Ian

As long as you cannot burn other
people’s rubbish

Faye

With turning the intensity down
overnight and still having product coming through do you stock pile?

Don

No nothing coming to the combustor
during those times.  When it senses product it goes to high fire. 
Technicians coming out to clean pilot valves.  Just affects cycling from
high to low.

Bro

How long does it take to fire up from
cold to hot?

Gary

About ½ hour.

Don

We had thought of turning it off at
night and rely on carbon beds at night.  Carbon beds are still an
operation part of the system.

Faye

These systems do degrade don’t they?

Don

The combustor will always revert to
high fire when we need to burn products.  We conduct testing.

Faye

The sparge curtain stopping transient
contaminated water is it still operating?

Don

Still going to keep running it. 
Monitoring results are very low.  We have talked to EPA asking if we
could turn it off.  EPA requested Terminals to keep it going.

Faye

If you did testing every 3 days to
prove to EPA would that help?

Don

We have monitoring units before
curtain and after and levels are either none existent or very low.  We
have got to a point to where we are happy to turn it off but EPA is reluctant.

 

ENVIRONMENT PROTECTION AUTHORITY

 

No report received prior to meeting.

 

ITEM 5.       UPDATE OF WEB SITE
– PROGRESS REPORT

 

Robin

Website is now being worked on. While
the Terminals Reports are now listed in a more systematic was, it has
highlighted the overlap in Community Reports, Reports to EPA, and one Annual
Performance Statement to EPA. Robin suggested to Don that Terminals might
like to review these reports for overlap.

ACTION

Don to review the Terminals
Reports on the CICCC website for redundancies, while members may wish to
comment on the matter to the Chair.

Robin

In relation to other aspects of the
CICCC web site, I have sent a long email to Robert Black with a complete edit
of the site to remove out of date material, and to focus on bringing the site
up-to-date. Once Robert has updated the site, I will send out a reminder for
you to all have a look at the revised content.

Don

Just to clarify how Terminals is
reviewing its own web site, we engaged Clifton Consulting to develop our
website, and we have since had a parting of ways regarding the website. 
It is now back in house and setting up a new version.  Luckily with this
group Robin is driving it but the Geelong one is way behind.

Ian

I am alarmed by the use of a public
relations company.

Robin

Terminals are agreeing for CICCC to
have editorial content.  Terminals want to have all content in one
place.

Ian

Feel the CICCC website should be
separate from Terminals.

Don

We would want it all in the one place
to keep costs down.  If it is separate then someone has to pay.

Michael

Needs to be on same server but
separate web address and one account.

Robin

Terminals pay for the server and
updating at present. If it costs no more to have 2 web addresses, and Terminals
is able to manage the updating of both themselves, Terminals  could then
achieve reducing costs. Providing that the CICCC maintains control of the
editing of the web site and the CICCC web site name remains, the result would
be no different to its present form and appearance.

Faye

Very eager to make sure public’s
perception of our role is independent.  There is value to Terminals in
our independence.

Michael

One tree with the main page then a
separate branch.  Goes to same computer but not main page.

Don

Will investigate that further.

Ian

It is time we had a new photograph
taken and put on the website.

Don

I will bring a camera next meeting.

ACTION

Site visit and photo at 3 pm prior
to next meeting.

 

ITEM 6.       OTHER
BUSINESS

 

 

Discussion on 2016 meeting dates.

 

Next meeting 24th
November, 2015 to be on site at Coode Island

Site tour prior to meeting and
photo session

 

NEXT SCHEDULED
MEETINGS 2016:

16th February, 28th
April, 9th August, and 15th November, 2016

All meetings are on site at 70-78 Mackenzie
Road Coode Island at 3:00pm.

 

MEETING CLOSED 5:35pm