COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Thursday, 17 March, 2011

 

 

PRESENT

Robin
Saunders
:
Chairperson

Peter La Rose
Operations Manager,
Terminals Pty Ltd

Kerry
McMullen
Minute Taker

Deborah
MacFarlane
Community
Rep./Committee

Ian Thomas
Community
Rep./Committee

Michael
Isaachsen
Community
Rep./Committee

 

 

ITEM 1.       WELCOME
BY THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT AGENDA

Robin
        Welcomed everyone and commenced the
meeting at 6.37pm

                    Apologies: Carlo
Fasolino, George Horman, Sue Chatterton, Theo Pykoulas, Kerry Murphy, Faye
Simpson and Bro Sheffield-Brotherton.

ITEM 2.       CONFIRM
DRAFT MINUTES FOR THE MEETING ON 2 DECEMBER, 2010.

Draft
Minutes – Adopted.

ITEM 3.       REPORTS
FROM AGENCIES AND TERMINALS

TERMINALS PTY LTD

Peter          Terminals
have applied for a new Carcinogenic licence

                    Worksafe
conducted a Carcinogenic audit.

                    Shell
conducted a marine audit.  Terminals have received the report, however
they are still going through it as the audit was focused on the Marine
activities and shipping.  As the Wharf is owned by Melbourne Ports,
Terminals will not be able to comply with the audit.

 

                    A
new EPA Licence has been issued to Terminals.

ACTION ITEM

                    Peter
to email a copy of the new EPA Licence to the Chair.

Peter          Took the
Committee through the reports on seven incidents during the four months from
November 2010 to February 2011 (inclusive).

                    ON
1/11/10 an oily slick was discovered floating on rainwater in the bund of Tank
318. It seemed to be coming from the tell tale drain on the tank, which
contained Solvesso 150. The incident was given a Severity 1 rating. The 10 year
inspection was brought forward, and the problem was found to be caused by the
breakdown of the seal under the tank, which allowed ingress of contaminated
water from the oily sand layer under the tank. The tank base seal was repaired,
and no leaks were found in the tank base.

ACTION ITEM

                    Paul
Haywood to present on the seal breakdown of Tank 318 at the June meeting.

                    On
31/01/2011 the Oxygen Analyser at Plant C on the VECS duct work failed and has
been removed for repairs. The analyser has got to the end of its usable life,
and will be replaced. As there are two analysers fitted, the combuster is still
able to be used for relevant burning of gases from Plant C.

ACTION ITEM

                    Peter
La Rose to advise the Committee when the replacement analyser is received from
the supplier and fitted.

                    Two
items had a Severity rating higher than 1, and are briefly reported below.

                      On
28/12/2010
Terminals were pumping tallow onto ship, while doing
line inspection, an operator found tallow leaking out of gaskets on pig breach
(Severity 3). The cause was a bent shaft on an isolation valve before the pig
trap, probably due to wear and tear. The valve will be reconditioned, and a
different type of valve or isolation system will be considered.

                    On
10/02/2011 Terminals loaded a truck with Normal Propyl Acetate instead of
Normal Propanol due to misreading abbreviations of the products (Severity 2).
The mistake was found before the truck left the site. The cause of the incident
was the Customer using abbreviations and the truck driver having the wrong
consignment note. Terminals discussed the incident with the dispatch staff, and
wrote to the customer asking them to use the full chemical names in future.

                   

                    Peter
advised that the reason that the Greenhouse Gases were higher than previously
was that throughput had been very high, requiring more electrical power use.

EPA

Robin         Referred
to the report from Kerry Murphy, circulated by email prior to the meeting. The
Committee agreed with Kerry’s suggestion that a representative from EPA be
requested to attend the 16 June meeting of the CICCC to make a presentation on
the Compliance and Enforcement Review recommendations.

 

ACTION ITEM

                    Robin
to contact Kerry and seek
a representative from EPA to
attend the 16 June meeting of the CICCC to make a presentation on the
Compliance and Enforcement Review recommendations

ITEM 4.       2010
ANNUAL REPORT TO EPA

                    Peter advised the EPA report will be issued for the Financial year
so will not be prepared by Terminals until July.

ACTION ITEM

                    An
electronic copy of the 2010/2011 Annual Report to EPA to be provided to Robin
for circulation to Committee at the same time that it is sent to EPA by
Terminals.

Robin         Asked will
there be a report covering the period January to June 2010.

ACTION ITEM

                    Chair
to contact Geoff Millard to request that a report for the six month period not
covered (January to June 2010) be included as part of the 2009/2010 Annual
Report.

ITEM 5.       UPDATE
OF IMPROVEMENT ACTION REPORT ON THE 3rd EIP (2009 to 2012)

Peter          Took the
Committee through the IAR (updated March 2011), The Committee noted that
actions had been taken in conformance with the EIP timing. The Committee sought
to add a little detail on the first item (Upgrade 11 Flammable/Hazardous
Storage Tanks) with the additional notation, adding t the words”7 tanks out
of 11 complete
” the words “3 more to be completed in 2011, with the last
tank completed in 2012
”.

                    Robin
noted that regulatory sign off by EPA was the next step for completed items,
and will request Kerry to have EPA complete this step.

ACTION ITEM

                    Chair
to contact Kerry Murphy to request that the EPA regulatory sign off be advised
for the completed items in the March 2011 update of the Improvement Action
Report (3rd EIP).

Ian              Queried
whether tanks needed merely to be inspected every ten years, or whether they
were to be kept in a state where they could be guaranteed for ten years.

ACTION ITEM

                    Peter
to advise the statutory rule, regulation or standard that requires tank testing
every ten years.

ITEM 6.       REVIEW
OF SITTING FEES

ACTION ITEM

                    Deborah
to poll other community and environmental representative members of the
Committee, and advise Terminals of their recommendation through the Chair.

ITEM 7        OTHER
BUSINESS

Robin         Referred
to the circulated email from Julia Collin at WorkSafe, advising of the draft
model Work Health and Safety Regulations being prepared by the Commonwealth.

Ian              The
risk assessment process may be weakened
.

 

 

ACTION ITEM

                    Robin
to contact WorkSafe, to finalise a Committee submission to the Commonwealth if
the risk assessment process is likely to be weakened, and to invite a
representative of WorkSafe to attend the June meeting.

NEXT SCHEDULED MEETINGS: 

Proposed meetings for 2011 – 16 June,
8 September and 8 December.

MEETING CLOSED 8:40 PM

 

Attachment:        ACTIVITY
REPORT December 2010 – march 2011 

 

terminals Pty Ltd
– Coode island

 

sTATUTORY ACTIVITIES

Terminals Coode
Island  – Licence Reform

§ Issue of reformed
licence is still in progress

 

Client Relationship
Manager for Terminals

§ A replacement client
relationship manager has not been determined.  EPA is reviewing the role
and allocation of client relationship managers.

 

pOLLUTION iNCIDENTS AND rEPORTS

Community Reports to EPA Pollution Watch for Terminals
Coode Island

§ December 2010 –
March  2011 = 0  community reports

ACTION ITEMS FOR EPA

§ Nil

§ Advise Robin if you are
interested in an EPA presenter at June meeting on the action plan arising out
of the Compliance and Enforcement Review , or EPA’s new 5 year corporate plan
(under development) or another topic of interest.

OTHER LOCAL AND EPA NEWS

Compliance and Enforcement Review

The Compliance and Enforcement Review final report has been
released and is available on EPA’s website.  EPA’s Chair, Cheryl Batagol
has endorsed all of the report recommendations.

 

Annual Performance Statements (APSs)

As part of EPA’s improved
licensing system, 257 licence-holders submitted their APS online.  EPA
received 90% of APSs on time, with 144 licence-holders reporting that they
had fully complied with all the conditions of their licence for 2009-10, with
an average reported compliance of 94% for all submitted APSs. 
Individual APSs can be viewed on EPA’s website. 

 

Open Houses

Over March EPA is holding 13 “Open House” community
consultation sessions across the state, to engage with all our stakeholders
about EPA’s role and the role of the Community and Industry in protecting the
environment now and into the future.  Remaining Open House for the metro
area is Ringwood, 22 March 2011.  See www.epa.vic.gov.au for details of
locations or to contribute to the online discussion forum.