COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 16th
February, 2016

Held at Terminals Pty
Ltd,

70-78 Mackenzie Road,
West Melbourne @ 3:00pm

 

PRESENT

 

Robin
Saunders
:

CICCC /
Chairperson

Bro
Sheffield-Brotherton

Community
Rep./Committee

Faye Simpson

Community
Rep./Committee

Gary
O’Sullivan

Operations
Manager, Terminals Pty Ltd

Ian Thomas

Community
Rep./Committee

Don McKenzie

Victorian
Manager, Terminals Pty Ltd

Deborah
McFarlane

Community
Rep./Committee

Susan
Chatterton

Minute Taker,
Terminals Pty Ltd

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES
& CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome.

 

 

 

Apologies
–  Michael Isaachsen, Mark Dalrymple (Maribyrong Council
Representative)

 

Draft Agenda –
Confirmed

 

ITEM 2.       CONFIRM DRAFT MINUTES
FOR THE MEETING 1st DECEMBER 2015,            REVIEW
ACTION ITEM LIST

 

Draft Minutes
of the 1st December, 2015 adopted.

 

Ian

I have made a
24 page submission to the Victorian Major Hazard Facilities Advisory
Committee.

“The
variation in planning decisions for development near to MHF facilities in
Victoria and Australia” concerning distances and thresholds of risk.

Robin

Asked whether
the submission could be made available to the Committee. Ian responded that
as soon as the paper was free from constraint he would forward it to the
Chair for circulation.

ACTION
ITEM

Ian to
email his submission to the Victorian Major Hazard Facilities Advisory
Committee when he is able to.

 

Action
Items

 

10/2013/2

Additional
principles upon which Terminals policies are founded for approval and
adoption.  Adds a little bit of fullness to the way in which Terminals
presents itself.  Under review by CEO at the moment, could you suggest a
decision by next meeting?

11/2014/2

Solar Panels
– Looking promising decision pending 25/2/16.

Bro

What is the
payback period?

Don

2 to 5 years.

Faye

Does the
State Government offer incentives / subsidies to industries?

Don

Yes but less
incentives than home owners as we already receive reduced rates from the
utilities companies.

12/2015/1

Presentation
of Annual reports to be provided to the committee for information, and be
placed on the CICCC website.

Robin

I think it is
time to catch up on reports.

ACTION

Every
endeavour to be made to provide the Annual Report to the Community for 2013-2014
at the 26 April 2016 meeting, with the report for 2014-2015 to follow.

 

ITEM 3.       REPORT
FROM TERMINALS AND AGENCIES

 

 

TERMINALS PTY LTD

Don

Only 2 months to report.

 

Terminals had no LTI’s (Lost Time
Injury) or MTI’s (Medical Treated Injuries) in the period at Coode Island,
nor for the whole of 2015. Over the  six years from 2010 t0 2015, there
were only seven MTI’s and one LTI.

Looking more broadly at the Terminals
Pty Ltd operations in Australia and New Zealand, there were no recordable
injuries in the last 12 months, an outstanding performance.

 

 

Incidents

Six incidents over the two
months.  Four incidents Severity 2. 

 

M/15/41 – 7 tanks DP cell level
transmitters were found to be outside     ±200mm
tolerance during check.  Ongoing issue with DP cells losing calibration,
capital request for radars in 2016.  Looking at pricing. 
Transmitters coming to the end of their natural life.  Being replaced by
wireless.  We check the transmitters every month as part of MEX program.

 

M/15/42 – High oxygen level
detected in inert vapor duct causing diversion to carbon bed system. The high
oxygen readings were found to be coming from T374, caused by the 5% oxygen
mixer (with the nitrogen) going out of calibration. This has now been fixed.

 

M/16/01 – 5 tanks DP cell level
transmitters were found to be outside ± 200 mm tolerance during check. 
Tanks 12, 23, 25 and 316 are repeat offenders.  Repeat of M/15/41.

 

M/16/03 – FIP was left isolated
after a call-out to resolve an alarm.  The FIP was also in alarm (known
existing fault) and was isolated while fixing the other fault and was not
returned to operation.  Problem was a failed instrument on site. 
Personnel left the site without resetting Fire Panel.  Fault was a known
fault. Action is being taken to resolve the fault on the FIP to prevent
recurrence.

Don

We are developing a new system to
record and track incidents and actions and modifications (INTERGRIM). 
Going to program of an all-electronic dashboard and actions will be
automatically monitored by completion dates with reminders.  Work Permit
system will be on system as well.

Ian

The new method of recording would be
a good item to discuss at the Maintenance Management Asset Management
Council.

Don

Terminals has employed a new junior
engineer, Michael Conte, who will split his time between Geelong and West
Melbourne. Michael is a very keen and enthusiastic young man.  Currently
looking after the decommissioning at Geelong. Michael would be a good
candidate to attend and give a talk on the subject.

Robin

Faye, who for as long as I can
remember, has pushed the issue of a computerization of Terminals maintenance
systems.  At last Terminals has been led into the light.

Don

We have ensured the level of detail
in Manual matched the computer system and vise versa.

Faye

Does this new system give you any
kudos with WorkSafe?

Don

Not really as they could only discuss
what was shown to them in the paper version.

Faye

Do the Isotainers form part of the
output tonnage trucking or input tonnage shipping?

Don

Isotainers tonnage is part of Road
Tanker figures.  Shipping volumes float around, trucking is fairly
constant.

Faye

So therefore no direct correlation
with the imports and export trucking.

Bro

Do you have a rough percentage of
what is brought in by isotainers, rough estimate?

Gary

Approximately 2%

Don

LTI –  Lost Time Injury

MTI – Medically Treated Injury

 

Outcome of the 4 day Chemical
Distribution Industry-Terminal inspection scored very well against our
competitors.  Everyone was very pleased with the result.

Robin

Very good result.

Ian

So has the VCM business stopped
completely?

Don

Two spheres are empty to date. 
Very uneconomical shape to hire out.

 

Terminals have also changed fire
services provider at the West Melbourne site – Blue Fire Services. 
They are very familiar with the site.

Robin

What triggered the change?

Don

We were not getting the quality of
reporting.  Keeping the current provider on at Geelong.

Robin

In most committee’s if there are
reports to be considered by committee they are usually circulated a few days before
the meeting to enable Committee Members to read the reports before the
meeting. If the early preparation of the reports meant that the report could
not be completely finalised for the target period (given the particular date
of a CICCC meeting) it would be quite acceptable to see information for the months
available and then catch up on missed month at time of meeting.

Don

Agreed that the pre-circulation of
the report could be done, and asked Gary to action the request.

 

 

Ian

Is it possible to request a member of
the Major Hazard Facility Advisory Committee attend?  They bring down
findings in May probably best to request their attendance then.

ACTION ITEM

Gary to circulate the Terminals
report by the Friday before the CICCC meeting date. The circulated report
need not include the previous month, where the meeting is scheduled in the
first 7days of the month. This situation is not expected for the remaining
meeting dates in 2016, being on the 26 April, 9 August and 15 November.

 

ENVIRONMENT PROTECTION AUTHORITY

 

ITEM 4.       OTHER
BUSINESS

 

 

No Other Business

 

Next meeting 26th April,
2016 on site at Coode Island at 3.00pm

 

OTHER
SCHEDULED MEETINGS IN 2016:

29th August, and 15th
November, 2016

All meetings are on site at 70-78
Mackenzie Road Coode Island at 3:00pm.

 

MEETING CLOSED 4:30pm