COODE ISLAND COMMUNITY CONSULTATIVE COMMITTEE
Thursday 14 March 2002
Financial Officer, Burns, Philp &
of Maribyr, GM City Dev /committee
Env. Protection Authority/ex
Cash Controller, Burns, Philp &
Co Limited / CICCC Committee
community rep./ committee
of Maribyr. Councillor/committee
community rep / CICCC committee
Op. Manager Terminals / committee
Dr Peter Brotherton
Combined Enviro. Groups / committee
Pty Ltd / committee
community rep./ committee
Environ. Protec Auth / ex off comm
Env. Protection Authority / HR
Bronwyn Brookman Smith
1. WELCOME BY THE CHAIR
Saunders welcomed the committee members and other people attending the CICCC
congratulated Bill Horrocks on his election as Mayor at the City of
Maribyrnong, for the second time.
were received from Jarrod Edwards and Trevor Perkins. Bronwyn Brookman-Smith
represented WorkSafe at the meeting.
3. CONFIRMATION OF THE DRAFT AGENDA
The draft agenda was adopted.
4. BRIEF REPORT FROM AGENCIES AND
TERMINALS ON KEY ISSUES
said that the EPA issued the Terminals Licence Amendment
licence specifies the operating standards for the new vapour emission
control system, and removes some
redundant reporting requirements. Cameron tabled a list of changes
to the licence which included details in the following areas
Environment Improvement Plan (EIP)
Tank Integrity Reporting
Stormwater Management Reporting
said that the CICCC will want more information about the EIP and the level of
community involvement required in this plan.
said that the EPA saw it important that the CICCC have input into the EIP.
The EIP development is to be listed on the Agenda for the next meeting
as an item for discussion.
said that Terminals P/L had initiated the preparation of the EIP.
said that of the 50 facilities in the State that have prepared EIPs 47 have
done so voluntarily. All of those, apart from 3 companies, have volunteered to
prepare EIPs. The other 3 companies were compelled by the EPA to prepare EIPs.
Thomas said that the changes were positive and had improved the safety of the
Terminals site. He asked Cameron if the EPA had been aware that Terminal’s
new VECS would cost $4.3 million to install.
Ian went on to say that the benzene tanks on the east side of Mackenzie
Road would be connected to the new VECS system at an estimated cost of $1
million and only be in service for 4 months beyond the date they were
connected. They would then be decommissioned.
said that Terminals wanted to provide benzene to customers and they were
required to comply by installing the new VECS. The Marstel
site is still not completed and final timelines are unclear so the
4-month operational period could be stretched.
answer to Michael’s question, Allen said that the decision to install the
new VECS was a commercial decision and the requirement for the VECS had not
been ‘rammed down their throats’ by the regulatory authorities.
said that there have been lots of improvements already made including interim
measures like changing the carbon beds more regularly. He said that the
longer-term solutions included the VECS.
styrene tank (reported previously to have leaked through a corroded pinhole)
has been repaired and Terminals are seeking approval to return it to service.
commented that benzene emissions had been reduced to below the 51 g level
license limit consistently over the last couple of months. To achieve
this reduction, the largest benzene tank had been taken out of service, and
the inventory reduced by one third.
Thomas asked if it might not be wiser for Terminals to ask the EPA to consider
waiving the new VECS requirements for the tanks on
the east side of McKenzie Road for the four months they will be in
operation after August 2002.
asked “If $1 million were to be spent at Coode Island, what would give the
greatest environmental or safety improvement?”.
Cameron will provide a copy of the licence (and a copy of his summary) to
Robin for circulation to members and for posting to the web site.
said that WorkSafe concluded the six monthly audit round on 8 March.
Terminals were visited on 28 February. The WorkSafe audit report is due by
the end of March.
The April meeting will include the WorkSafe audit report for Terminals.
Safety Case for the Corio site has been submitted.
Thomas asked if the bottoms of the tanks at the Corio facility would be in the
same condition as those on Coode Island.
said that the Corio tanks are newer than the Coode Island tanks. They are
inspected regularly as required. He said that one leak in a tank on Coode
Island did not mean that the other tanks in the facility were not sound. He
said that 3 tanks have been lifted recently
and checked for faults. They are in good condition.
said that it is now possible for Terminals to pick up faults by scanning the
floors of the tanks. The scanners detect corrosion. If corrosion occurs it is
usually found on the outside of the tank. There is only one tank on the site
containing material that can potentially corrode the tank interior. .
the tanks on Coode Island are due for inspection during the next 2 years. They
are checked every 10 years.
said that the following activities have occurred in the past month
The Geelong site Safety Case was submitted.
Terminals have let a contract for the new combustors at Coode Island.
The bio pile appears to be working well. There are no results yet.
The acrylate tanks and their foundations are being upgraded. Three already
substantial foundations and so they only require new liners.
showed the CICCC photos of the tank lifting process. He explained that the
tanks are lifted in small distances with the aid of air bags and then
supported with solid chocks. This process is repeated until the tanks have
been lifted to a height of about 2 metres that enables full inspection of the
foundation below the tank, and the metal base can also be inspected
thoroughly. A plastic liner is placed between the tank and the pad prior to
lowering the tank.
answer to Peter’s question George said that the bio pile contained low
levels of the following contaminants
heavy metals left on the site before Terminals P/L leased it
are still ascertaining the level of heavy metals on the site. This will not be
clear until the bio pile is turned over. If it looks like contaminants are
going to threaten the nearby waterways then Terminals will do something about
that, otherwise they will be left as they are.
said that changes to the regulations concerning disposal of contaminated soil
to landfill were imminent.
George will get details about the volume of soil which is being remediated in
the bio mass. He will also report to the CICCC about the impending regulatory
changes mentioned above and how they might affect Terminals management of
the contaminated soil.
said that the styrene tank had been repaired and Terminals are awaiting
WorkSafe’s permission to start using the tank once more. This tank has not
been lifted yet. Tankbuilders were employed to repair the bottom of the tank.
They welded on overlapping plates
to the bottom in the position where the leak occurred and in other areas
where there were some small
holes. The welds were then tested. The area under the tanks was pumped full of
nitrogen to ensure that fires were not ignited while the welding process took
Thomas and Michael thanked George for his thorough explanation of the process.
5. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING 14 FEB 2002
The minutes were adopted with the following alterations
• pp 3 …Insert before the paragraph starting “Cameron stated that
to a new paragraph, as follows: “Michael stated that Worlds Best practice
depended in part on the complexity of the plant.”
• pp 4 …Amend the sentence “WorkCover have given feedback about
the Corio risk assessment
to “WorkCover have given feedback about the Corio Safety Case Pilot
6. ACTION ITEMS FROM THE PREVIOUS
Letter to EPA from the Committee raising issues of concern, and response.
were e-mailed to everyone on the 20 & 22 Feb.
CICCC discussed whether or not these two e-mails should be included on the
CICCC web site.
said that the only information going onto the web site in the last 12
months has been the meeting minutes. As schools are going to use the site in
the future she suggested that further information could be of interest to
said that some of the ‘links’ were not working.
suggested that references (date, page number, etc) to specific newspaper
articles could be included without actually including a ‘link’ to that
said that newspapers do not make their newspaper articles available via the
web for very long.
Robin will add informative documents and correspondence to the web site and
check the ‘links’ operation.
Thomas said that the Marstel vapour balancing matter has progressed a lot
recently. The letter dated 27 February 2002 from the EPA
was not useful in that it did not
indicate recent developments on this matter.
said that the 20B-conference report was not yet finalised.
said that the chairperson of the EPA will make a decision before the 17 April
as to when the report will be available.
The CICCC awaits the 20 B Conference Report (if it is made available to the
Possible public forum
CICCC discussed the need for such a forum. The previous forum was held two
of the possible topics suggested for the forum included
• Robyn Betts update of project
• Upgrades at Terminals
• Marstel and Terminal’s joint efforts.
• Marstel presentation.
• Terminals Safety Case ( available to do in
said that the recently facilitated 20B Conferences were public forums and so
he wondered if another public forum was necessary.
Thomas suggested that the press releases, web page and meetings were providing
sufficient information to the public. He said that very few members of the
public attend the forums.
agreed that public interest had been low.
said that recently, when he was delivering the Marstel newsletters, he met and
talked to residents and business owners in the area. His observations included
• Of 20 householders, only 3 knew of what
occurred on Coode Island and the others had
little idea of what occurred on the island.
• They were not asking questions about any
possible hazards associated with Coode Island.
• They did not know about the CICCC meetings.
suggested that a forum could follow a CICCC meeting. It would provide an
opportunity for the public to ask questions.
thought there would not be big enough numbers to warrant such a meeting.
suggested that stickers could be distributed to advertise the meeting.
said that most of the CICCC communication methods were passive and he wondered
if other methods should be investigated. He said that Coode Island is of
interest to a wider group than the locals in the area.
said that the wider spread of information can result in positive issue
development as occurred recently between the Marstel and CICCC.
suggested that the CICCC await Robyn Betts report on the questionnaire
results. She had a high return rate of 14% (700 returns). This represented a
possible database of 700 people already. The questionnaire was 8 pages long.
said that privacy issues could be a factor in contacting people on a database.
Peter will forward the relevant privacy legislation information to Robin.
. Robin will contact Robyn Betts and ask her to cover the
issues of interest to the CICCC members in her presentation to the
CICCC next month.
CICCC also discussed the need for a process for amalgamation of the Marstel
and Terminals committees. Peter Brotherton suggested that the City of
Maribyrnong look into options for moving to a future single committee.
said that as the Works Approvals for both companies have neared completion,
the EPA supported the amalgamation of both committees.
Bill and John will explore process options to move towards achieving one
committee, and present them to the CICCC for discussion at the next meeting.
said it was of concern that once again the City of Maribyrnong were expected
to invest resources into Coode Island management issues, yet they were not
in receipt of the local government rates for Coode Island. The rates go the
City of Melbourne. She said that the CICCC appreciated the City of
Maribyrnong’s expenditure on Coode Island very much.
said that the City of Maribyrnong is moving ahead slowly on the issue of who
should receive the rates for Coode Island.
Thomas said that the 2nd Marstel Newsletter was ‘a brilliant and excellent
achievement’. He commented that in the title for the newsletter, the word
‘Marstel’ was less obvious to the eye than other title words like
‘Consultative Group (Coode Island)’
said it will be interesting to find out if people actually read the newsletter
or treat it as just more junk mail.
said the CICCC will await Robyn Betts’ report on these matters before
further discussing the need for forums or other communication methods.
Community and environment representatives meeting with Marstel
further to report.
Invitation to Robyn Betts to present the results of the community survey on
Emergency Management Pilot Study (accepted for the 11 April meeting)
will make her presentation at the next meeting.
Safety Case Regulatory Regime Review-need for representation by DNV
DNV brief for the work was Attachment 5 to the Minutes of the CICCC meeting on
14 February 2002.
said that the DNV brief had been to look at the regulatory regimes for all
industries in all states. He said he thought it unnecessary for the CICCC to
spend time on this.
other CICCC members disagreed.
asked if they wanted community input. Robin said that they had sought
community input but had heard mainly from industry representatives.
said that it would be useful to tell them that the community are interested in
these issues and that they want the Safety Cases to be made public.
said he had articulated the above points on behalf of the CICCC when speaking
to a representative from DNV.
said she would be interested to know what they were saying about Coode Island
and the other facilities in the area.
Robin will contact DNV and ask the above questions.
from the Chairperson:
Subsequent to this March meeting, I spoke to Huw
Jones the Victorian Manager of
DNV, on this matter.
Huw advised that the only reference to Coode Island in their
entire report were
the remarks that I had made to Alan Ross when he interviewed me last
December. These mainly centred on the community desire for Safety Cases to
be publicly accessible, as
they are in the UK.
George and Michael said this was not an issue for the CICCC to address.
Ian Swann said that it would only impact on Terminals if there were to
be amalgamations of some of the legislated requirements.
Robin said that Victoria were leaders the field of Major Hazard
facilities in Australia.
said that DNV were working for the Department of Treasury and Finance. She
said that presently there are 2 or 3 different Safety Case regulatory
frameworks operating in Victoria. Some companies are required to comply with
all of these. This review will report on what is best for Safety Case regimes
said that DNV are not likely to reveal much information because they are
required to report initially to the government.
said that WorkCover has a representative on a committee that is looking at
this DNV review.
Bronwyn will talk to he WorkCover representative on the review committee and
• what has been said about Coode Island?
• what improvements to the Major Hazard regime
might be expected?
• what are the major outcomes of the report?
Robin will give DNV contact details to Ian Thomas so those on the CICCC who
have a personal interest in this matter can follow up with the DNV as
Update from Maribyrnong City Council on Bronwyn Pike meeting
said that Bill has been in touch with the Minister’s office and this
matter is progressing. He will keep the CICCC informed.
7. CORRESPONDENCE OUT
to EPA 20/02/02 re emissions…see Action item 6.1.
8. CORRESPONDENCE IN
• Response from EPA 27/02/02…see Action item 6.1.
9. AIR QUALITY MONITORING (EPA)
tabled copies of the report -‘Ambient Air Quality Monitoring Program –
Volatile Organic Compounds’ (45 pages – copies of the report are available
from Terminals P/L).
said that the report consisted of analysis of material collected up to January
2002 and supplementary information. It is not possible to compare this data
directly with that collected for other purposes. The EPA is now investigating
some of the elevated levels of chemicals that were found during the monitoring
period. The elevated levels were for chemicals not stored at Coode Island.
There were no elevated air emissions levels coming from the Terminals site.
There were no elevated levels of acrylate.
will combine the results of the off-site monitoring with results of previous
monitoring on and off site, to correlate and enhance the value of both data
sets. They will report back on this work at the next meeting.
Cameron will report on the further analysis at the April meeting.
10. SOIL REDEMPTION TEST RESULTS (TERMINALS)
Deferred to the April meeting.
11. WORKCOVER AUDIT REPORT
to April meeting.
12. AGENDA FOR THE NEXT MEETING (11 APRIL 2002)
See the above
13. OTHER BUSINESS
Terminals monthly report for Feb.
See attachment 3.
presented the Terminals monthly report for Feb. It was a busy month.
answer to a question about the main products exported by Terminals from Coode
Island, Carlo said that tallow was handled in the largest volumes (about
20-30,000 tons were exported annually mainly to Asia and China). Tallow was
followed in volumes by acerton, phenol and styrene.
said that the odour complaint from the Department of Human Services in
Moreland Street was not an odour that he recognised. He checked at the
Moreland Street location and said that at that time there was a SSW wind and
he could not smell anything so he does not believe the odour came from
reported that a Dept of Human Services audit found high bacteria levels in the
VECs cooling tower. This bacteria was not legionella.
Swann said that there are new regulated requirements for cooling towers
maintenance and that many facilities had not yet adjusted their procedures.
Using more chemicals could improve their operation.
Thomas said that the Health Department had information about a variety
of processes that could be used apart from increasing the amount of chemicals
used in the cooling tower maintenance procedures. They also offered workshops
to assist the public to appropriately maintain their systems.
operator received phenol burns on the arms during a ship loading operation.
Carlo said that the incident occurred because the operator used the wrong
gloves. Terminals are reviewing the process used in handling this
answer to Faye’s question Carlo said that incident reports increased last
year due to the large number of odour reports from the public.
said that the people they now use as contractors are the same people that were
employed as normal Terminals staff members. There has simply been a change in
the way they are now paid (as contractors rather than staff members).
Carlo will provide a summary report on the incidents that occurred last year.
13.2 Ian Thomas’s submission to the 20B
Conference for the Marstel development.
raised concerns that following Terminals’ submission to the 20B Conference,
Marstel responded by proposing to move the location of the two propylene oxide
tanks to the north and away from the boundary with Terminals. This then placed
them as close to the community as possible (i.e. adjacent to the river). He
also expressed concerns that this change and a change in the number of tanks
proposed, was deemed by the EPA to be a minor variation to the application and
did not warrant public input.
Michael’s submission to the
20B Conference for the Marstel development.
Michael said that in his submission to the 20B Conference he raised the
issue of using rail transport for major hazard goods, as he believes it would
be a more efficient means of transport for the industry. He said his
submission included a plan that would mean less dangerous goods would be
stored on Coode Island but would be dispatched by rail to an inland facility.
This would mean that fewer volumes of major hazard materials would be
stored on Coode Island. He said it would be difficult to implement such a plan
while P&O leased land that could be used for rail connections to Marstel
Thursday 11 April 2002(Robin and Carlo tendered
Thursday 9 May
ATTACHMENTS TO DRAFT MINUTES
1 Licence Amendment notes -presentation
Newsletter Vol 1 – Issue 2
P/L Monthly Operations & Occurrence Reports for Feb2002
Web Page Usage details
posted to those without e-mail facilities include
• E-mail 27/2 Robin S & Cameron clarifying EPA’s understanding of the
predicted emissions from the proposed Marstel benzene tanks.
• CICCC Media Release 14/02/02
• Meinhart Report…to the Cities of
Maribyrnong and Melbourne on the Marstel Works Approval application, dated Feb
• CICCC letter to Jim Clements of EPA dated
20/2/02 on vapour emissions.
• Quentin Cooke’s reply on behalf of EPA
dated 27 Feb 2002
• To Jim (EPA) 20 Feb 2002. Re: vapour
• Valerie Gemmell e-mail 27 Feb 2002