COODE ISLAND COMMUNITY
CONSULTATIVE COMMITTEE
Draft Minutes
Thursday 12 February 2004
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PRESENT |
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Robin Saunders: CICCC / Chairperson |
Carlo Fasolino: State Manager, Terminals Pty Ltd |
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Ian Thomas: Community Rep. / CICCC Committee |
Peter LaRose Operations Manager, Terminals Pty Ltd |
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Deborah Macfarlane: Community Rep./Committee |
Jody West Minute Taker |
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Faye Simpson Community Member |
Quentin Cooke: Env. Protection Authority / Ex Off Comm |
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Michael Isaachsen: Community Rep./Committee |
Bronwyn BrookmanSmith: MH Div / WorkSafe/Ex Off Com. |
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Colleen Hartland: Councillor City of Maribyrnong |
Margaret Donnan: Manager, Regulatory Affairs – PACIA |
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Theo Pykoulas Manager, Emergency Mgmt, City of Marb’ |
Chris Watt Melbourne Fire Brigade, Assistant Chief Fire Officer |
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George Horman: Managing Director, Terminals Pty Ltd |
Rob Sheers Director/Worksafe |
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Jean King Observer |
ITEM 1. WELCOME BY THE CHAIR
Robin Welcomed everyone with special mention Jean King, Peter LaRose, Theo Pykoulos, Chris Watt & Guest Speaker Rob Sheers from Worksafe.
ITEM 2. APOLOGIES
Peter Brotherton, John Glavich, Andrew Clifton
ITEM 3. CONFIRMATION OF DRAFT AGENDA
Adopted
ITEM 4. PRESENTATION – ROB SHEERS FROM WORKSAFE
Inclusion: Hazard Management Organisational Chart
Mr Sheers is the Director of the Hazard Management Division
Presented: – Overview of Worksafe & it’s accountability
– Suggestions from other
The divison makes Licence decisions purely based on the protection of the site from major incident. There are no considerations made on the economic impact of the company if a licence was not to be granted.
The Safety Case Regime is to ensure that the Site can demonstrate Adequacy & Practicality. In cases where there may be some reservations about the sustainability at a site (due perhaps to its recent construction and lack of a track record) the site may be licensed for a shorter term or have conditions imposed.
Worksafe is accountable to a board, that is structured and running as a separate unit.
Rob talked about the re-integrations of the MH Unit into the larger Worksafe Hazard Management Division.
A Post Licence Regime is being introduced to improve Licensing. Permissioning is now handled under the one division allowing the system to be more fair, transparent & consistent and to ensure the knowledge from the MHF division is available to the wider WC body. He also said the CICCC had been an important factor in keeping VWA accountable.
Ian: Q: Accountability & Transparency to Whom?
Rob
Answer: To the board. The Public is too large to advise and the information could be misconstrued.
George: Q: Pacia Open Day – what is Worksafe’s view for opening the Terminal facilities to the public?
Rob
Answer: To ensure it is safe for visitors & the facility & focus on security, Terminals would need to do a Risk Assessment.
Colleen: Q: What about the Communities Right to Know, there seems to always be an excuse?
George: In support of Colleen pointed out there has been a Safety Case in the Library available at all times for perusal, but this had been removed and is now only available on request to those whom we know well.
Rob
Answer: The operator has to exercise his best judgment.
Ian: Q: Burns Philp said that they would use Worlds Best Practice. The New Company St Services say that their policy it to comply. These seem to be two very different statements?
Rob
Answer: Worlds Best Practice is an overused term and a big undertaking to give. The Authority has a criteria & as long as they are compliant then this is considered satisfactory.
Michael: Q: What can Port Kembla’s result show the community?
Rob
Answer: This is worth pursuing, both for the CICCC and for WorkSafe.
ACTION: WorkSafe to endeavour to obtain a copy of the public incident report from Port Kembla in NSW , and to make it available to the CICCC
ITEM 5: BRIEF REPORT FROM AGENCIES & TERMINALS ON KEY ISSUES
ITEM 5A: TERMINALS PTY LTD
Attachments: Terminals Operations Report
Carlo: Presentation made – Please refer attachment
ACTION: CICCC have been invited to attend a walk around of the Coode Island site on 1ST April 2004 at 4.30PM, immediately before the next meeting.
ITEM 5B: WORKSAFE
Bronwyn: Nothing to Report
ITEM 5C: ENVIRONMENT PROTECTION AUTHORITY
Quentin: Plant C not requiring a Works Approval, level of omissions from the tanks are insignificant.
ACTION: WORKS APPROVAL CRITERIA TO BE SUPPLIED BY EPA FOR NEXT MEETING & REPORT ON WHAT IS GOING INTO THE TANKS.
ITEM 5D: MELBOURNE FIRE BRIGADE
Chris: New Legislation is being made to combine the Ports & the Channel Authorities. A consequence is that the definition of the Port now extends to the Channels and outer berths. CFA/MFB do not have the capacity to cope with a ship fire in the bay. This is work in progress.
ITEM 5E: CITY OF MARIBYRNONG
Theo: Mailout & Website has been very successful for the Alert System and a Message Relay facility is being introduced.
Noted: The Council appreciates Stereo 974 (97.4FM) Radio station support for the Alert System.
ITEM 6: CONFIRMATION OF MINUTES
Bronwyn: Amendment to be made to the wording of the report on the Improvement Notice from WorkSafe re truck filling.
Robin: Agreed that the amendment will be made & Minutes Adopted.
ITEM 7: CORRESPONDENCE IN/OUT
Robin: Tabled a letter received from Minister of Local Government regarding Coode Island & Boundary Review Request from the City of Maribyrnong
ITEM 8: ACTION ITEMS FROM PREVIOUS MEETINGS
EPA REPORT
Attachments: P&O Ports incident Venting Container &
Accredited Licensee Guidelines for Applicants
Quentin: (Refer Attachment P&O Ports Incident Venting Container)
In general EPA looks at incidents and has a top 10 List that they monitor.
ACTION: EPA to provide top 10 sites listfor incidents
Quentin: (Refer Attachment Accredited Licensee Guidelines for Applicants) All Committee Members to read. As the Terminals application for Accredited Licensing is not yet finalised, it is premature to give a detailed report on how Terminals were assessed. A report will be provided by email before the next meeting, and discussed at the meeting.
ACTION: Report by EPA to be emailed for accredited licensee & discussed next meeting.
ITEM 9: OTHER BUSINESS
Robin: Website not a healthy situation, provider is not updating the site on request.
ACTION: George Horman to look into and re-establish.
Robin: Update of EIP Improvement Action Report requested from Terminals.
ACTION: Carlo Fasolino to supply update of report.
George: Re-outlined the cost of the CICCC in relation to budget (ref attachments) and suggested that with Robin’s reduced hours, if the sitting fees stayed the same, we could fit 4-5 meetings per year.
ACTION: Sitting fees to stay as is. Robin to discuss with George his invoice & its submission.
AGREED: There will be 5 meetings per year.
ACTION: A schedule to be established by Robin for the meetings
Ian: Ian advised that there will be a Risk 2004 Conference in Melbourne from 7 to 10 November 2004, to be held at the Crown Promenade
Meeting Closed 9.00pm