COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 11th
November, 2016

Held at Terminals Pty
Ltd,

70-78 Mackenzie Road,
West Melbourne @ 3:00pm

 

PRESENT

 

 

Robin
Saunders
:

CICCC /
Chairperson

Bro
Sheffied-Brotherton

Community
Rep/Committee

 

Faye Simpson

Community
Rep./Committee

Susan
Chatterton

Minute Taker,
Terminals Pty Ltd

 

Michael
Isaachsen

Community
Rep/Committee

Don McKenzie

State
Manager, Victoria

 

Ian Thomas

Community
Rep/Committee

Gary
O’Sullivan

Operations
Manager, Terminals Pty Ltd

 

 

 

 ITEM 1.      WELCOME BY THE CHAIR, APOLOGIES
& CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome.

 

Apologies
– Deborah McFarlane, Mark Dalrymple, Deborah Brown

 

Draft Agenda –
Confirmed

Robin

Suggest that
I write to Mark and thank him for the report.  Make the point that it
has been a number of years since MCC has attended the CICCC meetings. The
City of Maribyrnong  was an initiator of the CICCC because the sphere of
influence from the facility of off-site impacts falls within its residential
areas, and this still applies today.   The committee looks forward
to seeing him at the next meeting. 

 

ITEM 2.       CONFIRM DRAFT MINUTES
FOR THE MEETING 9th AUGUST, 2016,      REVIEW
ACTION ITEM LIST

 

Draft Minutes
of the 9th August, 2016 adopted.

 

Action
Items

 

02/2016/2

Annual
Report to Community

 

As far as
back reports on Environmental work our Environmental Manager is busy and the
update will be done after Christmas.

02/2016/4

David to
email the overheads of his presentation.

 

Don to action
and send to Robin

08/2016/1

Invite
Deborah Brown COO to next meeting.

 

Deborah is in
Sydney at the time of this meeting, then on holidays for the January
meeting.  Will look at attending the April meeting.

08/2016/2

Gary to
return to the old format of Operations Report.

 

System is in
transition and will have updated format next meeting.

 

ITEM 3.       IAN THOMAS’ REQUEST

 

 

Robin

There are now
no constraints on matters that can be addressed  by members at our
meetings. Information and discussion should be relevant to the operation,
environmental impacts and safety of the facility.

 

 

 

ITEM 4.       REPORTS
FROM TERMINALS AND AGENCIES

 

 

 

TERMINALS PTY LTD

Don

Since take
over we have suffered a lowering of revenue through customers exiting the
market.  TPL have developed new customers but with lower margins
resulting in profits lower than projected.

We are now
seeing more intermediary traders in the chemical market that are reluctant to
sign long term contracts.

Work is being
done on securing a new product at Geelong – a 10 year contract. 

 

Solar
Panels.

Robin

When will the
funds now be sought from the board?

Don

Given the dip
in profit Solar Panels will not be a high priority even though they are a
money saving project.

 

Lease ends
2022 and Terminals are starting negotiations with the new Port of Melbourne
who have talked about massive rate increases.

 

Manufacturing
industries are on the downturn therefore not requiring products.

Our major
competitor in the Sydney market, Vopak, walked away from their chemical
business 12 months ago.

Robin

What about
all your new projects in the other states?

Don

Adelaide Fuel
Terminal is operating as designed, Botany fuel project is going ahead and we
have a lease on land in Newcastle.

Ian

What is
happening in New Zealand?

Don

The Company in
New Zealand is doing quite well on the back of the Dairy industry. The
Wellington plant is idling along.  New Plymouth is doing well, and in Auckland
we have an exit date. 

Don

As a company
TPL have spent the last 18 months putting a lot more rigor and control into
our internal processes that will stand us in good stead for the future. These
include MEX our maintenance system and Integrum our new incident and action
tracking system.

Robin

Thanked Don
for his overview of the sector’s current position, which assists the
committee to better understand the present market constraints.

 

 

 

Operations
Report

 

 

Michael

What does the
line indicating the number of ships tell us as it is a flat line?  The 4
ships in May are they either an import or export and not both?

Gary

That is
correct?

Robin

The line on
the graph probably should be removed and just indicate number of ships.

Gary

Lost a client
that has been on site for 35 years.

Don

Manufacturing
base not there anymore.

 

Incidents

Don

Explained the
new incident reporting system.

Gary

What we have
presented is only the front page of the incident.  The report will show
the type, whether it was a Customer Complaint etc.

Don

I will show
the committee at the next meeting. 

Ian

Very well
written, very clear information

Don

Incidents get
broadcasted to everyone and we can select who it goes to.

Faye

Computerization
– forms, maintenance system, is this creating more work or saving time.

Don

It is a great
tool for the future and saves a lot of time.

Ian

Would it now
be quite unusual to print out incident reports?

Don

Yes

Faye

So the
predictive aspect is working?

Don

Yes very much
so

Faye

If you cease
to be a Major Hazard Facility are you able to convert to another industry?

Don

If we cease
to exist as a chemical storage there would be few options available to us on
this site.

 

ITEM 5.       OTHER
BUSINESS

 

 

 

No other business

 

 

 

 

Next meeting Tuesday, 24th
January, 2017 on site at Coode Island at 3.00pm

 

 

FUTURE MEETING
DATES FOR 2017:  11 April, 25 July and 14 November

All meetings are on site at 70-78
Mackenzie Road Coode Island at 3:00pm.

MEETING CLOSED
4:30pm