COODE ISLAND COMMUNITY
CONSULTATIVE COMMITTEE
Adopted Minutes
Tuesday, 11th
November, 2014
Held at Terminals Pty
Ltd Coode Island Site Office
PRESENT
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Robin
Saunders:
CICCC /
Chairperson
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Wayne Cook
Operations
Superintendent, Terminals Pty Ltd
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Bro Sheffield-Brotherton
Community
Rep./Committee
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Gary
O’Sullivan
Operations
Manager, Terminals Pty Ltd
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Faye Simpson
Community
Rep./Committee
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Carlo
Fasolino
State Manager
Victoria, Terminals Pty Ltd
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Joan Thomas (proxy for Ian Thomas, who was an apology)
Community Rep.
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Don McKenzie
Operations
Manager (Geelong), Terminals Pty Ltd
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Susan
Chatterton
Minute Taker
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ITEM 1. WELCOME BY THE CHAIR,
APOLOGIES & CONFIRMATION OF DRAFT AGENDA
Robin
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Welcome
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Apologies
– Ian Thomas, Deborah McFarlane, Foti
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Draft Agenda –
confirmed
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Carlo
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After 12
years as State Manager I am taking the opportunity to take up another
position within Terminals at head office. Don McKenzie is going to take
over the role as State Manager of Victoria.
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Doug Eng has
moved to Melbourne from managing Terminals in New Zealand to take up the
position of Chief Operations Officer. All State Managers will be
reporting to him. Doug was originally State Manager of NSW operations
and then moved to New Zealand to manage the site there.
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Joan
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Good luck in
your new position Carlo.
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Robin
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Then invited
Don to give a short summary of his career.
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Don
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I have been
in the oil industry for 30 years. I worked for Shell in New Zealand for 15
years, then at New Zealand Oil Services 10 years. I then moved over to
Australia to work for United Petroleum for 4 years and was approached to come
to Terminals. No engineering background, worked my way up the ranks.
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ITEM 2. CONFIRM DRAFT MINUTES
FOR THE MEETING 12th AUGUST, 2014 REVIEW ACTION ITEM
LIST
Draft Minutes
of the 12th August, 2014 adopted.
Outstanding Action Items
10/2013/2
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Carlo to revise the additional
principles upon which Terminals policies are founded for George’s approval
and adoption.
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Robin
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With regard to the section in the EIP
that spells out Terminals principles. I feel it is missing the broad
spirit of community involvement, and social and broader environmental
responsibility that is evident from Terminals actual behaviour. There
were 3 additional items to be put to Terminals which I have previously
circulated and discussed at meetings. Item still unresolved so will
keep this action open.
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Carlo
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Stephen Lewis is the new
Environmental Manager and he is more interested in the item and will have a
look at the inclusions you put forward.
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Robin
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Don are you across this one?
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Don
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I will look into.
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ACTION ITEM
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Stephen Lewis to follow up the
additional principles recommended by the CICCC for addition to those listed
in the EIP (included in a revision of Item 10/2013/2)
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04/2014/1
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On receipt of Robin’s revised
guidelines Theo will get endorsement from the City of Maribyrnong
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Robin
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Had no reply from Foti re the
guidelines for Agency members attending the meetings. Other agencies
that responded were very supportive of the guidelines.
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ITEM 3. BRIEF
PRESENTATION BY JODIE GEORGIOU, MANAGER OF MAJOR HAZARDS, WORKCOVER
Robin
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Jodie is an apology for tonight, she
was not able to attend. I have invited her for the February 10th,
2015 meeting.
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ITEM 4. PROGRESS
REPORT ON THE COMMUNITY GRANTS INITIATIVE (TERMINALS
PTY LTD)
Sue
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No new applications for grants have
been received despite advertising. Will contact schools directly and
see if any in the surrounding area would be interested.
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Carlo
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I went and stood in front of the
assembly at the Corpus Christi School and gave a speech.
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Robin
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I will write to the new CEO of the
council and thank him for the councils support over the years. Will ask
him to nominate someone to attend meetings. Mention community
grants. I suggest Terminals also contact council and ask for some
worthy causes that need some assistance. Might be worth contacting
those we see as worthy causes.
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ACTION ITEM
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Robin to write to MCC CEO thanking
Council for its support, and seeking advice on the issue of community grants.
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ITEM 5. UPDATE
ON THE 4TH EIP 2013 – 2016
Carlo
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We do not currently store any
Schedule 1 materials on site.
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Item
Investigate modifying combustor air feeds to combustor so that it ramps down
as dilute ramps up.
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Carlo explained the dilute system and
how that works. With regards to modifying the combustion air feed to the
combustor, so that it ramps down as dilution air stream ramps up, that is not
going ahead as combustor will be less reliable. The issue is the different
locations of the two air inputs, and the difficulty of avoiding unstable air
flows. If the combustor had been designed differently, with both air inputs
sharing the one common entry point to the combustor, the balancing could have
been undertaken.
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Item:
Implement low fire on combustor during night time duty while no transfers
occur.
No action at this time due to
potential risk issues.
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Robin
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Is it a quantifiable risk? What
is stopping you making a decision on having an automatic system?
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Carlo
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The items in the EIP are what we put
down as idea’s to work from and investigate if viable.
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Robin
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Have you spoken to EPA that you wish
to trial this? Would the EPA like to be a part of the trial?
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Carlo
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It is probably a low risk to trial
this matter.
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Bro
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Unless you do the trial no one is
going to know.
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Carlo
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If it doesn’t fire up it goes to
carbon beds anyway.
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Robin
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Sounds like Terminals needs to
address this issue .
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ACTION ITEM
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Carlo (Don) to progress this EIP
item, “Implement low fire on combustor during night time duty while no
transfers occur”
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Item:
Investigate and report to CICCC on installing solar panels re gantry and pump
bay roofs.
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Carlo
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Solar panels are not viable, as it
will cost $30,000 to install a,30 kilowatt solar unit. We currently pay
0.09 cents per kilowatt commercial rate so it’s not viable. The payback
period woulf be 10 to 15 years.
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Robin
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Do you not think it is the right
thing to do? 10-15 years is an environmental plus. While I
understand that commercial enterprises like to get a much shorter pay back
for major expenditures, in this case it is a desirable an environmental
benefit and could be viewed as an environmental benefit, not just a financial
exercise..
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Carlo
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We have many capital improvements
that require attention also.
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Bro
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Are government grants still available?
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Robin
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Have another look at in line with
your community responsibilities.
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ACTION ITEM
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Don to review the issue of the
solar panels in the EIP.
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Carlo
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We plan to have the next Community
Report (2013-2014) as soon as I obtain the data from the new Environmental
Manager. It is due out by Christmas.
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Robin
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Once I receive the report I will
circulate to the committee members.
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Carlo
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Terminals Website is old so Clifton
Consulting wants to do something about it.
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Robin
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Is it likely to do the same thing as
in Geelong and wrap CICCC back into the Terminals website?
From the beginning committee is
funded by Terminals whilst at the same time said we are an independent
committee and management of website independent. Do we still wish to
still remain independent?
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Joan
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I think that is a good idea as the
perception is that you are part of Terminals. Faye and Joan supported the
separate web site.
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Don
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Having the CICCC wrapped into the
Terminals website makes finding it easier. Committee still to control
content of CICCC pages.
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Carlo
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Terminals pay for the current CICCC
website. We have control if we wish but choose not to. We are in
support of independence.
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Don
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Someone coming and wanting to find
out about CICCC would struggle to find it otherwise.
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Bro
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Need to have a very clear statement
of management put on website if combined.
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Robin
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What does the committee think about
independence?
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Don
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We can adjust the front page to
include a reference to the independence of the committee.
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Robin
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Would like to see what you propose.
But think in fact better with being independent.
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Faye
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How do you define a high risk
product?
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Carlo
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Ones that are dangerous goods.
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Robin
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Idea of reviewing the EIP every 6
months is working well.
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ITEM 6. ADOPTION OF THE DRAFT
GUIDELINES FOR AGENCY REPRESENTATIVES
Robin
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Following the endorsement by Worksafe
and MMFB, advice from EPA that they have no comment, and notwithstanding
having no response from MCC as yet, I propose that we do adopt the guidelines
and put them on the CICCC website.
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Carlo
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No agencies have attended to test out
guidelines as yet.
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The Committee agreed to adopt thee
guidelines.
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ACTION ITEM
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Robin to put the “Guidelines for
Agency Representatives” on the CICCC web site.
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ITEM 7. REPORTS
FROM TERMINALS AND AGENCIES
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TERMINALS PTY LTD
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Gary
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The Severity 2 incidents are detailed
below.
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15/08/14
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Driver had punched in the wrong
number of litres of 2-ethyl hexl acrylate that the compartment in the road
tanker could hold and the switch on scully was old and worn and able to be
moved even though locked. No product was spilt. All overfill protection
bypass switches have now been checked for faults and replaced where needed.
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Faye
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Are the compartments not labelled
with how much the compartments hold?
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Gary
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Yes they are but the driver punched
in the wrong amount. It was human error.
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Robin
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Nothing was actually spilled so it
should be noted on report that amounts should be noted even if “0”.
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4/09/14
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Wrong load being dispatched to a
customer (Ectro6 instead of Ectro4 lube oil).
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Faye
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Is it easier now to select the right
key?
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Wayne
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Yes keys are now labelled.
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Carlo
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We are instigating a monthly random
audits of truck loading procedures, and modify the loading checklist..
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Gary
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No spill just a mix up with load.
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29/9/14
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Driver had not fully unloaded
previous product from compartment at previous customer, causing high level
trip on compartment 2 when Solvent 150 was being loaded..
All contaminated product mixture (some
8,400 litres)disposed of through the combustor.
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Faye
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How long for combustor to get rid of
that amount of product?
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Wayne
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About a day
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Gary
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More cost effective
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Faye
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Do you have any 2 chemicals when put
together would explode?
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Carlo
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No we would need separate loading
bays, storage bunds etc.
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Robin
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Is incident every likely to occur
where two incompatible loads are accidentally loaded together.
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Carlo
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In theory there is a possibility but
procedures we have in place and a compatibility matrix we have available that
we refer to would prevent that.
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Faye
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What is your plan if that was to
happen?
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Wayne
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We would dilute with water
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Gary
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The amount of product left on the
truck was small. The indicator for a large amount left on the truck
would be the weight of the truck on the weighbridge.
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ENVIRONMENT
PROTECTION AUTHORITY
No report received prior to the
meeting. Subsequently Robin downloaded an email from Chris Bydder advising that
EPA has no current compliance concerns with Terminals and has had no pollution
reports in the last year. Chris included links to the EPA Industry newsletter (revised
in a subsequent email on 12/11/14) and to the EPA annual report. The email
of11/11/14 and the advice of the correction was forwarded by Robin to members
on 23 November 2014.
ITEM 8. OTHER
BUSINESS
Carlo
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Peter La Rose not in very good health.
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Robin
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Is there anything this committee can
do?
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Gary
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Not really we passed on the letter
from the committee and he was touched to receive it.
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Robin
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The CICCC website; I read though the
website and found the section on Terminals was written in 2006 in the history
part. It is now very dated and needs to be re-written to give a better snap
shot of what the terminal is like now.
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Gary
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I will have a go at writing the 8
years of changes at Coode to enable to website to be updated.
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ACTION ITEM
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Gary to draft a new text about the
history of Terminals’ facility at Coode Island for the CICCC web site.
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ACTION ITEM
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Robin to get data on the hits on
the CICCC web site.
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Bro
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I feel an annual review of the
website would be beneficial. Should feed back to our next meeting.
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Faye
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At the February meeting or May?
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Robin
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As the web site has been updated
(except for the history section as noted above, I think the best thing to do
is for members to have a read of the website before the next meeting. I will
remind members to review the web site prior to the next meeting, and add an
item to the draft agenda.
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ACTION
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Robin to circulate Members a
reminder to view the website, and put an item on the draft agenda.
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NEXT SCHEDULED
MEETINGS: Note that the August meeting is now on 18 August.
10TH FEBRUARY, 2015 (ON SITE AT COODE ISLAND)
12 MAY, 2015
(MARIBYRNONG CITY COUNCIL)
18TH AUGUST, 2015 (MARIBYRNONG CITY COUNCIL)
24TH NOVEMBER, 2015 (ON SITE AT COODE ISLAND)
MEETING CLOSED 4:45pm