COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

 

Tuesday, 11th
November, 2014

Held at Terminals Pty
Ltd Coode Island Site Office

 

 

PRESENT

 

Robin
Saunders
:

CICCC /
Chairperson

Wayne Cook

Operations
Superintendent, Terminals Pty Ltd

Bro Sheffield-Brotherton

Community
Rep./Committee

Gary
O’Sullivan

Operations
Manager, Terminals Pty Ltd

Faye Simpson

Community
Rep./Committee

Carlo
Fasolino

State Manager
Victoria, Terminals Pty Ltd

Joan Thomas (proxy for Ian Thomas, who was an apology)      
 
Community Rep.

Don McKenzie

Operations
Manager (Geelong), Terminals Pty Ltd

 

Susan
Chatterton

Minute Taker

 

 

 ITEM 1.      WELCOME BY THE CHAIR,
APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Welcome

 

Apologies
– Ian Thomas, Deborah McFarlane, Foti

 

Draft Agenda –
confirmed

 

 

Carlo

After 12
years as State Manager I am taking the opportunity to take up another
position within Terminals at head office.  Don McKenzie is going to take
over the role as State Manager of Victoria.

 

 

Doug Eng has
moved to Melbourne from managing Terminals in New Zealand to take up the
position of Chief Operations Officer.  All State Managers will be
reporting to him.  Doug was originally State Manager of NSW operations
and then moved to New Zealand to manage the site there.

 

Joan

Good luck in
your new position Carlo.

 

Robin

Then invited
Don to give a short summary of his career.

 

Don

I have been
in the oil industry for 30 years. I worked for Shell in New Zealand for 15
years, then at New Zealand Oil Services 10 years. I then moved over to
Australia to work for United Petroleum for 4 years and was approached to come
to Terminals.  No engineering background, worked my way up the ranks.

ITEM 2.       CONFIRM DRAFT MINUTES
FOR THE MEETING 12th AUGUST, 2014    REVIEW ACTION ITEM
LIST

 

Draft Minutes
of the 12th August, 2014 adopted.

 

Outstanding Action Items

 

10/2013/2

Carlo to revise the additional
principles upon which Terminals policies are founded for George’s approval
and adoption.

Robin

With regard to the section in the EIP
that spells out Terminals principles.  I feel it is missing the broad
spirit of community involvement, and social and broader environmental
responsibility that is evident from Terminals actual behaviour.  There
were 3 additional items to be put to Terminals which I have previously
circulated and discussed at meetings.  Item still unresolved so will
keep this action open.

Carlo

Stephen Lewis is the new
Environmental Manager and he is more interested in the item and will have a
look at the inclusions you put forward.

Robin

Don are you across this one?

Don

I will look into.

ACTION ITEM

Stephen Lewis to follow up the
additional principles recommended by the CICCC for addition to those listed
in the EIP (included in a revision of Item 10/2013/2)

04/2014/1

On receipt of Robin’s revised
guidelines Theo will get endorsement from the City of Maribyrnong

Robin

Had no reply from Foti re the
guidelines for Agency members attending the meetings.  Other agencies
that responded were very supportive of the guidelines.

 

 

ITEM 3.         BRIEF
PRESENTATION BY JODIE GEORGIOU, MANAGER OF MAJOR HAZARDS,  WORKCOVER

Robin

Jodie is an apology for tonight, she
was not able to attend.  I have invited her for the February 10th,
2015 meeting.

 

 

ITEM 4.       PROGRESS
REPORT ON THE COMMUNITY GRANTS INITIATIVE          (TERMINALS
PTY LTD)

Sue

No new applications for grants have
been received despite advertising.  Will contact schools directly and
see if any in the surrounding area would be interested.

Carlo

I went and stood in front of the
assembly at the Corpus Christi School and gave a speech.

Robin

I will write to the new CEO of the
council and thank him for the councils support over the years.  Will ask
him to nominate someone to attend meetings.  Mention community
grants.  I suggest Terminals also contact council and ask for some
worthy causes that need some assistance.  Might be worth contacting
those we see as worthy causes.

ACTION ITEM

Robin to write to MCC CEO thanking
Council for its support, and seeking advice on the issue of community grants.

 

ITEM 5.       UPDATE
ON THE 4TH EIP 2013 – 2016

Carlo

We do not currently store any
Schedule 1 materials on site.

 

Item
Investigate modifying combustor air feeds to combustor so that it ramps down
as dilute ramps up.

.

 

Carlo explained the dilute system and
how that works. With regards to modifying the combustion air feed to the
combustor, so that it ramps down as dilution air stream ramps up, that is not
going ahead as combustor will be less reliable. The issue is the different
locations of the two air inputs, and the difficulty of avoiding unstable air
flows. If the combustor had been designed differently, with both air inputs
sharing the one common entry point to the combustor, the balancing could have
been undertaken.

 

Item:
Implement low fire on combustor during night time duty while no transfers
occur.

No action at this time due to
potential risk issues.

Robin

Is it a quantifiable risk?  What
is stopping you making a decision on having an automatic system?

Carlo

The items in the EIP are what we put
down as idea’s to work from and investigate if viable.

Robin

Have you spoken to EPA that you wish
to trial this?  Would the EPA like to be a part of the trial?

Carlo

It is probably a low risk to trial
this matter.

Bro

Unless you do the trial no one is
going to know.

Carlo

If it doesn’t fire up it goes to
carbon beds anyway.

Robin

Sounds like Terminals needs to
address this issue .

ACTION ITEM

Carlo (Don) to progress this EIP
item, “Implement low fire on combustor during night time duty while no
transfers occur”

 

Item:
Investigate and report to CICCC on installing solar panels re gantry and pump
bay roofs
.

Carlo

Solar panels are not viable, as it
will cost $30,000 to install a,30 kilowatt solar unit.  We currently pay
0.09 cents per kilowatt commercial rate so it’s not viable. The payback
period woulf be 10 to 15 years.

Robin

Do you not think it is the right
thing to do?  10-15 years is an environmental plus.  While I
understand that commercial enterprises like to get a much shorter pay back
for major expenditures, in this case it is a desirable an environmental
benefit and could be viewed as an environmental benefit, not just a financial
exercise..

Carlo

We have many capital improvements
that require attention also.

Bro

Are government grants still available?

Robin

Have another look at in line with
your community responsibilities.

ACTION ITEM

Don to review the issue of the
solar panels in the EIP.

Carlo

We plan to have the next Community
Report (2013-2014) as soon as I obtain the data from the new Environmental
Manager.  It is due out by Christmas.

Robin

Once I receive the report I will
circulate to the committee members.

Carlo

Terminals Website is old so Clifton
Consulting wants to do something about it.

Robin

Is it likely to do the same thing as
in Geelong and wrap CICCC back into the Terminals website?

From the beginning committee is
funded by Terminals whilst at the same time said we are an independent
committee and management of website independent.  Do we still wish to
still remain independent?

Joan

I think that is a good idea as the
perception is that you are part of Terminals. Faye and Joan supported the
separate web site.

Don

Having the CICCC wrapped into the
Terminals website makes finding it easier.  Committee still to control
content of CICCC pages.

Carlo

Terminals pay for the current CICCC
website.  We have control if we wish but choose not to.  We are in
support of independence.

Don

Someone coming and wanting to find
out about CICCC would struggle to find it otherwise.

Bro

Need to have a very clear statement
of management put on website if combined.

Robin

What does the committee think about
independence?

Don

We can adjust the front page to
include a reference to the independence of the committee.

Robin

Would like to see what you propose. 
But think in fact better with being independent.

Faye

How do you define a high risk
product?

Carlo

Ones that are dangerous goods.

Robin

Idea of reviewing the EIP every 6
months is working well.

 

ITEM 6.       ADOPTION OF THE DRAFT
GUIDELINES FOR AGENCY REPRESENTATIVES

Robin

Following the endorsement by Worksafe
and MMFB, advice from EPA that they have no comment, and notwithstanding
having no response from MCC as yet, I propose that we do adopt the guidelines
and put them on the CICCC website.

Carlo

No agencies have attended to test out
guidelines as yet.

 

The Committee agreed to adopt thee
guidelines.

ACTION ITEM

Robin to put the “Guidelines for
Agency Representatives” on the CICCC web site.

 

 

ITEM 7.       REPORTS
FROM TERMINALS AND AGENCIES

 

TERMINALS PTY LTD

Gary

The Severity 2 incidents are detailed
below.

15/08/14

Driver had punched in the wrong
number of litres of 2-ethyl hexl acrylate that the compartment in the road
tanker could hold and the switch on scully was old and worn and able to be
moved even though locked. No product was spilt.  All overfill protection
bypass switches have now been checked for faults and replaced where needed.

Faye

Are the compartments not labelled
with how much the compartments hold?

Gary

Yes they are but the driver punched
in the wrong amount.  It was human error.

Robin

Nothing was actually spilled so it
should be noted on report that amounts should be noted even if “0”.

4/09/14

Wrong load being dispatched to a
customer (Ectro6 instead of Ectro4 lube oil). 

Faye

Is it easier now to select the right
key?

Wayne

Yes keys are now labelled.

Carlo

We are instigating a monthly random
audits of truck loading procedures, and modify the loading checklist..

Gary

No spill just a mix up with load.

29/9/14

Driver had not fully unloaded
previous product from compartment at previous customer, causing high level
trip on compartment 2 when Solvent 150 was being loaded..

All contaminated product mixture (some
8,400 litres)disposed of through the combustor.

Faye

How long for combustor to get rid of
that amount of product?

Wayne

About a day

Gary

More cost effective

Faye

Do you have any 2 chemicals when put
together would explode?

Carlo

No we would need separate loading
bays, storage bunds etc.

Robin

Is incident every likely to occur
where two incompatible loads are accidentally loaded together.

Carlo

In theory there is a possibility but
procedures we have in place and a compatibility matrix we have available that
we refer to would prevent that.

Faye

What is your plan if that was to
happen?

Wayne

We would dilute with water

Gary

The amount of product left on the
truck was small.  The indicator for a large amount left on the truck
would be the weight of the truck on the weighbridge.

 

ENVIRONMENT
PROTECTION AUTHORITY

No report received prior to the
meeting. Subsequently Robin downloaded an email from Chris Bydder advising that
EPA has no current compliance concerns with Terminals and has had no pollution
reports in the last year. Chris included links to the EPA Industry newsletter (revised
in a subsequent email on 12/11/14) and to the EPA annual report. The email
of11/11/14 and the advice of the correction was forwarded by Robin to members
on 23 November 2014.

 

ITEM 8.       OTHER
BUSINESS

Carlo

Peter La Rose not in very good health.

Robin

Is there anything this committee can
do?

Gary

Not really we passed on the letter
from the committee and he was touched to receive it.

Robin

The CICCC website; I read though the
website and found the section on Terminals was written in 2006 in the history
part. It is now very dated and needs to be re-written to give a better snap
shot of what the terminal is like now.

Gary

I will have a go at writing the 8
years of changes at Coode to enable to website to be updated.

ACTION ITEM

Gary to draft a new text about the
history of Terminals’ facility at Coode Island for the CICCC web site.

ACTION ITEM

Robin to get data on the hits on
the CICCC web site.

Bro

I feel an annual review of the
website would be beneficial.  Should feed back to our next meeting.

Faye

At the February meeting or May?

Robin

As the web site has been updated
(except for the history section as noted above, I think the best thing to do
is for members to have a read of the website before the next meeting. I will
remind members to review the web site prior to the next meeting, and add an
item to the draft agenda.

ACTION

Robin to circulate Members a
reminder to view the website, and put an item on the draft agenda.

 

 

NEXT SCHEDULED
MEETINGS:  Note that the August meeting is now on 18 August.

 

10TH FEBRUARY, 2015 (ON SITE AT COODE ISLAND)

12 MAY, 2015
(MARIBYRNONG CITY COUNCIL)

18TH AUGUST, 2015 (MARIBYRNONG CITY COUNCIL)

24TH NOVEMBER, 2015 (ON SITE AT COODE ISLAND)

 

MEETING CLOSED 4:45pm