COODE ISLAND COMMUNITY

CONSULTATIVE COMMITTEE

 

Adopted Minutes

Thursday 11th
April 2013

 

 

PRESENT

 

Robin
Saunders
:

CICCC /
Chairperson

Gary
O’Sullivan

Operations
Manager, Melbourne Terminals Pty Ltd

Faye Simpson

Community
Rep./Committee

Peter La Rose

Operations
Manager – Geelong Terminals Pty Ltd

Deborah
Macfarlane
:

Community
Rep./Committee

Carmel
Vlachos

Environment
Protection Authority

Bro
Sheffield-Brotherton
Combined Enviro.
Groups / Committee

Marg Renwick

Environment
Protection Authority

Joan Thomas:

proxy for Ian
Thomas

Susan
Chatterton

Minute Taker

 

 

 ITEM 1.      WELCOME BY
THE CHAIR, APOLOGIES & CONFIRMATION OF DRAFT           AGENDA

 

Robin

Apologies –
Carlo Fasolino, Theo Pykoulas, Ian Thomas, Michael Isaachsen. Draft Agenda –
confirmed

Robin

Welcomed everyone
and introduced representatives of the EPA, Carmel and Marg.  Also
welcomed Joan as a stand in for Ian who could not make it to the meeting
tonight.

 

 

ITEM 2.       PRESENTATION
BY CARMEL (EPA) ON THE APPROVALS REVIEW

 

Carmel

Handed out two
overheads regarding EPA Approvals Review and Risk based assessment pathways.

 

Approvals Review final report published 4 April, 2013. The aims of
the reforms are to:-

·                 
Reduce red tape

·     
        Provide
more information for the public to view on the EPA’s website

·                 
Make the approval process more transparent

·                 
Reduce timelines for approvals (feedback from
industry suggested Works Approval take too long).

·                 
Aim to fast track approvals where there is no
community interest over 6 week period instead of 3-4 months.        

·                 
    Complete approvals involving
community interest within 3 months

·                 
Make reports available on EPA’s website

·                 
Look at every EPA licence every 5 years

 

 

IBIS Portal now
developed where information can be accessed.  The information on the
website will be phased in on portal over the coming months.  Works
Approvals are put on the website for 21 days during the period they are open
for comment.

To access the
information on the portal you will need to be a registered user and there
will also be a public section.

Marg

Login will be
required whereby companies can access commercial in confidence information
and public will have restricted access to information.

Carmel

Access to licences
is available on the website and will be replicated on portal.

Joan

On the website
with regard to licences the attachments are not displayed.

Carmel

Was not aware of
that will make a note and look into.

ACTION

Carmel to
advise whether attachments are included in the licences available on the EPA
Web site.

Bro

Just wondering
what kind of registration is available for the general public.  When
they do get registered what they can access.

Marg

Discussed the
Activity Report circulated in response to Bro’s question.  We will
replicate what we already have on website.

·     
New information will include list of auditors,
audit reports, permits.

·     
Idea is for it to be a one stop shop.

·     
More transparency

·     
Ensure those that wish to be informed have a
place where they can access information.

·     
On line pollution reporting

·     
First release to registered users now complete
– waste transport certificates, landfill levy, single site licences

·     
Second release to registered users –
amalgamated licences & APS functions.  Released to public –
single site licences.

·     
Third release to registered users –
online pollution reporting, works approvals, RD&D Approvals, 30A
Approvals.  Released to public – amalgamated licences, annual
performance statements.

·     
Fourth Release released to public – PIW
transporters and receivers (PIW Database), appointed auditors, works
approvals, RD&D Approvals, 30A approvals.

 

Robin

What is the
indicative timing for these releases?

Marg

2nd
release end of April.  Others anticipated by the end of financial year.

Robin

Something we will
watch with interest.  Regarding the EPA resources have they been cut
back?

Marg

Yes, there was the
standard 10% cut, but the Field Workers were protected from cut backs.

Carmel

Accredited licence
holders are expected to be self-managed and do the right thing. The matter of
accredited licences will be reviewed by June 2014 under the alternative
program to recognise excellence by EPA licensees

30A approvals are
common for Water Authorities after heavy rain events, and EPA will be
reviewing whether specific approvals are needed in every case, or whether
blanket approval can be given.

Marg

We can email the
documents we distributed to you.  I will now be Terminals contact at the
EPA.

ACTION

Marg and Carmel
to email the Activity Report and EPA Approval Reform overheads to Robin.

ACTION

Robin to email
the draft minutes to Marg for her to confirm the detail and dates in the
reported presentation (above).

Robin

Thanked Carmel and
Marg for their attendance

 

 

ITEM 3.       CONFIRM
DRAFT MINUTES FOR THE MEETING 6th February, 2013      REVIEW
ACTION ITEM LIST

 

The Draft Minutes of the 6th February, 2013 meeting were adopted.

 

Action Items

 

08/2012/2

Theo to follow
up with MFB to reinstate the page on the Industry is your Neighbour page
showing nominated neighbours
.

As it appears that
the deletion of the web page has not received any protest from industry over
the past 12 months then suggest we close off.  Agreed.

 

11/2012/4

Jessamy to
confirm EPA IT representative to attend 18 July 2013 meeting, to advise on
the new client management system, and the availability of company related licences,
audits, works approvals and permits on the EPA web site.

Complete.

 

11/2012/5

Carlo to send
Robin new consolidated EIP 2013-2016

Complete.

 

02/2013/1

Robin to
contact EPA to request an IT representative to attend the 18 July 2013 CICCC
meeting, and write if need be.

Complete, the
issues having been addressed in the EPA presentation tonight.

 

02/2013/2

Carlo to report
back after getting independent tank engineers to note any anomalies between
the reports on the Tank 46 welds on bottom plates by the two different
companies.

Exactly the same
tests were conducted by the two different companies.  The cracks were
very small and they were unable to find any reason for the incident to
happen.  Paul will do presentation at the November meeting (on site)
with the findings and will send the report to Robin.

 

ACTION

Paul to send
the report on the tank cracks to Robin.

Faye

Thanked Terminals
for having the inspections conducted.

 

02/2013/3

Carlo to send
to Robin the completed 201`3 – 2016 EIP in full, and Robin to check it
for completeness and then post it to the CICCC web site.

Complete.

 

02/2013/4

Robin to write
a letter to Cheryl Bagatol asking if EPA could attend and discuss its
emerging philosophy and give an overview of the reviews into accredited
licences and the Works Approvals.

Completed.

 

02/2013/5

Robin to post
the Maintenance Planner outline to the CICCC website.

Completed.

 

 

ITEM 4.       REPORTS
FROM AGENCIES AND TERMINALS

 

TERMINALS REPORT

 

Peter

As we are in the
small meeting room tonight and no projection available we are unable to display
the report.

Robin

I have read the
report and there have not been any incidents to discuss.

 

Terminals are
considering implementing a computerized maintenance system next year after
trialing one in Botany.

Peter

We have two new personnel at Geelong

Geoff McConnell – Operations
Superintendent and Maintenance

Don McKenzie – Operations
Manager – Bitumen and Specialty Fuels

 

ENVIRONMENT PROTECTION AUTHORITY

 

Marg

·     
No statutory activities going on for Terminals

·     
No pollution reports

·     
EPA Environmental Citizenship Strategy –
will keep you up to date on projects

·     
Community forum – advice was distributed
by Robin on Monday by email. The forum is on 15th April 2013 5pm
– 8pm.

·     
EPA released online version of Newsletter
– link given on Activity Report.

ACTION

Suggest all
members consider subscribing to EPA quarterly newsletter.

Robin

Having EPA
representation at Geelong meetings.  With your permission can I send the
presentation onto the Geelong representative.

Marg

Yes

 

CITY OF MARYIBYRNONG

 

                    Theo
was an apology. He provided advice to Robin before the meeting that there were
no new matters to report.

 

ITEM 5.       REVIEW
OF DRAFT 4TH EIP, 2012 – 2016

 

Faye

On reading the EIP,
Terminals have shown commitment for the following 4 years bedding in all
changes made and cleaning up old pipes.  Main thrust did not seem to
contain any proactive new measure.

Peter

Always things you
can do.  Made changes over a longer period of time.  Bund liner has
to be done.

Gary

Barwon Water has a
new facility which is a joint venture between themselves and Shell.  It
is a waste water treatment plant.  Plant nearly finished, contains
catchment ponds and goes to Shell as Class A water for their potable water
usage.  Terminals interested in the future for their potable water
usage.

Robin

Page 16 Section
4.1 – Philosophy and Procedures, the 5 dot points.

 

When I read the 5
points I was moved to comment to Carlo that there might be points addressing
Terminals’ broader interests.  Terminals could be a bit more forward-looking
with these matters.  I will ask Carlo if I can send on the points addressing
broader responsibilities, and I will circulate for discussion at the next
meeting.

 

Worksafe reviewed
Handling and Storage of Dangerous Goods.  Wondered if the new
regulations would affect Major Hazard facilities and found it would have
minimal affect.

Peter

Worksafe changed
the numbering of hazardous goods.

 

 

ITEM 6.       OTHER
BUSINESS

 

NONE

 

NEXT SCHEDULED MEETINGS: 

 

Meeting dates for 2013

Thursday 18th July, 2013 (MCC 6:30pm), Wednesday 6th
November, 2013 (site, 3pm).

 

 

MEETING CLOSED 8:00pm